Administrative Coordinator
il y a 3 semaines
About the Role:
The Administration Manager is the key interface for internal and external stakeholders to ensure a reliable office environment. This role is responsible for developing intra-office communication protocols and streamlining administrative procedures to ensure organizational efficiency and safety.
Responsibilities:
- Initiates and executes relevant administrative activities to support the France Team, including sales, Finance, HR, network, and other relevant departments.
- Supports the Country Manager and the France Team Leaders in managing procedures and other organizational processes, administration, and procedures.
- Plans, prepares, and organizes various internal meetings, including preparing agendas, managing calendars, and gathering relevant information.
- Manages internal communication, internal presentations, and posts news and events.
- Conducts reception tasks and serves as the first point of contact for visitors, contacts, and operational organizational matters.
- Covers event-related lunches, social events, and special occasions.
- Manages office stock, inventories, orders, and overall cleanliness of the office, including managing relationships with tenants, suppliers, and service providers.
- Supports HR in the planning/organizing of scheduled courses and safety trainings.
- Manages supplier contracts in cooperation with HQ Procurement department and serves as the first point of contact for facility issues (such as maintenance, ICT, mobile phone, internet, and subscriptions) and company cars fleet.
- Works closely with relevant providers to ensure a reliable office environment and the ICT-related onboarding and offboarding of staff members.
- Supports colleagues with various questions and requests.
- Handles postal and courier services (incoming & outgoing) and associated equipment.
- Supports office configurations, including installing, dismantling, and relocating furniture, moving crates, etc.
About You:
We are looking for a highly motivated and confident individual with at least 5 years of relevant experience. You should possess excellent verbal and written communication skills in French and English, with Chinese being a plus. You should also have excellent knowledge of Microsoft Suite, good skills with PowerPoint, and knowledge of modern archiving and documentation methods.
We are committed to building a diverse and dynamic team that connects with our mission to create a positive impact. If you are passionate about supporting our colleagues and contributing to our dynamic electric journey, please consider applying for this role.
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