Global Operations and Facilities Management Specialist

il y a 4 semaines


Paris, Île-de-France AXA Group Temps plein

CONTEXT

The Global Building and Facilities Services Officer is a newly created role within the Global Building and Facility Management team, responsible for supporting financial and operational efficiency of the building portfolio, consisting of 28 sites across 13 countries.

YOUR ROLE

As a Global Building and Facilities Services Officer, you will coordinate activities related to the building portfolio globally, supporting financial processes, contract administration, and accurate reporting of financial and non-financial data.

YOUR RESPONSIBILITIES

1. Budget Monitoring and Coordination (30M yearly)

Assist in preparing and forecasting yearly budgets for the department, tracking expenses to ensure adherence to the budget, and preparing regular financial reports for senior management and finance teams.

2. Operational Coordination with Opco-Hosted Countries

Act as an AXA GO point of contact for AXA hosting entities, liaising with local AXA GO representatives to ensure decisions are aligned with local perspectives, and perform administrative tasks for Opco-hosted sites, including purchase order submission, invoice verification, and contract renewals.

3. Communication and Coordination with Landlords, Providers, and Facility Managers

Act as the operational support for global administrative tasks related to building and facility management, assisting local facility managers in understanding and managing operational costs, and facilitating communication between local facility managers and cross-functional teams to ensure operational alignment.

YOUR PROFILE

Education: Degree in management, finance, facility management, or a related field.

Knowledge: Strong understanding of real estate or facility management, with experience in operational support and financial processes.

Experience: At least 5-6 years of experience in a similar role, preferably within large organizations or in facility management, finance, or operational roles.

Skills:

Strong financial analysis and coordination skills, ability to work effectively with multiple stakeholders, and excellent organizational and administrative skills.

Languages: Fluent in English and French; additional languages are a plus.

Technical Skills: Proficiency in Excel, PowerPoint, and Word; knowledge of facility management software is a plus.



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