Administration Assistant

SLR are global leaders in environmental and advisory solutions helping our clients achieve their sustainability goals. We are a consultancy with over 3,000 employees working in 125 countries around the world, including over 1,000 staff across Europe. Our ‘one team’ culture is at the heart of our business; providing a collaborative and supportive environment for professional development.

**About the role**
As part of a team of currently 20 people, and reporting to the Director of SLR France, you will work as an Administrative and Operational Assistant. The position is a permanent contract, based in Grenoble, as part of the SLR Consulting France team. This team works on environmental and social impact assessments (ESIAs) for major infrastructure projects (e.g. hydroelectric dams, wind farms, green hydrogen, mining projects, coastal developments) in Africa, Asia, South America and Eastern Europe, with international (e.g. EBRD, AFD, IFC, World Bank) or private funding.

**About you**
In this highly versatile position, you will be responsible for the following day-to-day tasks:
**HR and Administration**
- Administration assistance: printing, paperwork, filing, binding documents, etc
- Support for legal administration and queries
- Onboarding and offboarding
- Complete expense reports for office supplies and colleague’s expenses
- Organise marketing materials for the team
- Contact with IT support to assist colleagues with technological issues
- Put together information for payslips every month
- Assistance for the director of SLR Consulting France
- Maintain good relationships with and be the connection point between the local team and various teams in the UK (e.g., HR, IT support, debt collection, accounting teams, office managers, SLAs, Administration)
- Organise fortnightly team meeting and other team meetings

**Office management**
- Manage relations with the building owner, syndic, and any suppliers and artisans
- Set up and repair furniture and equipment as necessary, managing external repair suppliers as necessary
- Order and manage supplies, such as stationery, restaurant tickets, and PPE
- Manage and resolve IT related issues and online accounts
- Organise annual H&S checks (e.g., electricity, fire alarms)
- Manage office expenses
- Organise monthly, annual, and ad-hoc H&S documentation (near-miss reports, monthly H&S checks, DUERP, etc)
- Manage monthly office invoices
- Work with the CSE to make updates to the office and office documentation as needed
- Organise office events, including annual team building and end of year parties
- Assistance with acquisition mergers and new offices

**Project support**
- Manage the administration of projects using the internal project management/accounting software
- Prepare invoices and credit notes, including submission on client portals
- Monitor and fortnightly update project reference database
- Edit documents (formatting and language)
- Contact clients for information on projects, invoicing, etc
- Organise supplier approval forms
- Point of contact for other teams in the company for project and office related queries (e.g., invoicing submissions and payment, template setups, contract information)

**Diversity, Equity, and Inclusion at SLR**

**Profile**:

- Fluent English and strong French - most of the work to be completed will be in English, though French will be needed to communicate with suppliers and some clients
- Experience as an assistant, accountant, logistics or management, ideally within the context of engineering, project management, or consultation
- Good knowledge of French administration processes and laws, particularly around H&S, office management, and labour laws
- Excellent knowledge of Microsoft package, in particular Excel and Word, as you will be the point of contact for assisting colleagues in using these software
- Excellent organisation and prioritisation skills
- Bac +2 (BTS gestion PME, Comptabilité & Gestion) ou Bac +3 (Bachelor, BUT GEA ou GACO, License pro)

Pay: 26,000.00€ per year

Work Location: In person