HR and Office Manager

What we will offer:
We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

Team Structure:
The HR and L&D function comprises of 40 people globally and is responsible for the management of all matters concerning the employment and development of our people. This involves guiding and supporting partners, managers, and all employees alike, as well as supporting the creation of an inclusive and diverse environment, enabling our people to thrive. This includes:

- Implementing our people and talent strategy in line with business objectives
- Resourcing, talent and career management
- Reward (financial and non-financial) strategy

Main Responsibilities:
**Relationships and line management responsibilities****:

- Build and maintain strong relationship with the senior management in the Paris and London offices
- Engender trust and confidence when building relationship
- Act as an aspirational leader, change manager and projects leader
- Act as a senior leader, supporting the Paris Associé Gérant and the senior management based in London
- As a line manager, is responsible for supporting, developing and coaching the HR assistant, office services assistant, PAs and receptionists (third party provider)
- Build and maintain relationship with the French Bar

**Human Resources**:

- Is responsible for the end to end employees/self-employed life cycle: recruitment, on boarding, DUE, contracts, payroll (third party provider), absence, training plans, benefits, appraisals, staff movement, leaver, client secondments and international assignments
- Is responsible for the employee representatives (CSE): elections, monthly meeting
- Ensure annual global processes (for example budget, performance review, salary review etc.) are carried out effectively and in line with the firm's timeline and guidelines and local regulations
- Is responsible for the development and maintenance of country-specific employment contract templates, policies (including internal regulations and IT chart), procedures and guidelines that meet the firm's standards and are compatible with local practice, French employment law, Industry agreement (convention collective) and Paris Bar
- Lead on creating, maintaining and updating and know-how, including step by step guides to the employee life cycle best practice and process (including immigration/visas, training providers, Paris Bar etc.)
- Use own network and strong market knowledge to provide market trend and benchmarking as well as to propose relevant regional or local initiatives. For example. benchmarking on benefits and salaries
- Support the Head of HR and wider HR team with global project delivery, acting as a lead project manager for the Paris office
- Facilitate the development of a highly motivated and engaged workforce competent team of HR professional, establishing operation excellence

**Office management**:

- Is responsible for keeping up to date with the AARPI registration
- Develop the annual operational and investment budget, ensuring the office operates within agreed budget parameters
- Is responsible for the review, negotiation and management of supplier and third-party contracts in liaison with the London office
- Manage all office supplies including equipment (e.g. photocopiers) and stationery
- Is responsible for the provision of reception services (via a third party provider), office services support (including mail handling, photocopying, printing, archiving), the provision of physical security and access, ensuring risk assessments are completed and that the physical assets, partners and employees are appropriate protected and secure in accordance with the firms policies, client and insurance requirements
- Is the single point of contact for the office premises' landlord and agents, ensuring that services covered within the agreed service charges are provided to a high standard
- Is responsible for maintaining the condition of the office ensuring all lease requirements are understood and maintained appropriately. Ensures the necessary proactive and reactive repair and maintenance is completed by utilisation of the landlord's on-site maintenance teams and appropriate external contractors
- Is responsible for the development, review, publication and training of the Health & Safety Policy ensuring this is both consistent with the firm's central policy and local regulations. Ensures that all relevant risk assessments are completed and reviewed at least annually and trained appropriately.