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Board Assistant
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About the European Climate Foundation
The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European and global level. We support over 280 partner organizations to carry out activities that contribute to the public debate on climate action, drive urgent and ambitious policy in support of the objectives of the Paris Agreement and help deliver a socially responsible transition to a net-zero emissions economy and sustainable society in Europe and around the world.
**Position**:
The ECF board is composed of 10 high-level individuals, comprising both ECF funders and key European strategic thinkers. The Board and its associated committees meet in person 2-3 times a year, with period calls in between. The Board Assistant will be supporting the Board team within the CEO office in the organisation of Board meetings and all the required material and logistics, providing admin support to selected Board members, and following up with Board members’ offices as well as with ECF staff to organize the preparation of relevant materials. The ECF Advisory Committee is a smaller, more internationally oriented body, which meets in person with the board 1 time a year.
Key responsibilities
- Support the Board team in the logístical arrangements of Board and Advisory Council meetings and events, including coordinating contracts with different suppliers, transfers, and on-site support during events;
- Provide admin support to selected Board and Advisory Council members, including travel arrangements, scheduling, and expenses reporting.
- Support the production of the Board docket, including but not limited to preparation of document, compiling materials from other units in ECF, formatting, proofreading, and editing;
- Coordinate and liaise with Board and Advisory Council members’ offices, partners and suppliers on Board-related matters, including scheduling. Provide support in Internal communications when needed.
- Ensure proper information management and assist in maintenance of the Board archive and the operations of the Board online portal;
- Assist in the preparation and revision of policies and procedures relevant to the Board and Advisory Council;
- Track board-related rules and timelines, such as member terms;
- Monitor the Board and Advisory Council budgets;
**Requirements**:
Experience and competencies
- 0-2 years of experience;
- Ability to meet deadlines; accomplish work in order of priority;
- Detail oriented and highly organized when composing, typing, and proofing materials, establishing priorities and meeting deadlines;
- Engaging interpersonal skills, including excellent judgement, tact, and political acumen and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature;
- An excellent teammate who can effectively collaborate, influence stakeholders using a variety of styles, act with discretion, and maintain confidentiality;
- Commitment and ability to work in a networked organization, with multiple stakeholders at different levels;
- Ability to work across multiple stakeholders and time zones;
- Excellent knowledge of Excel, Word, PowerPoint, and AdobePro.
- Excellent verbal and written communication skills, native English preferred.
- Interest in climate and the environment.
**Other information**:
**Start date**
As soon as possible
**_
