Emea Event Coordinator

At Terumo, we enhance lifesaving medical technologies for the benefit of society. Are you eager to contribute to people's health and patients' wellbeing? We'll challenge you to become a master in your field of expertise. You can invest your talents in balance with your personal aspirations - live and work in harmony. Built on our Japanese origins; we are driven by respect, ownership and continuous improvement. It is at the heart of everything we do. This is how we make a difference in the lives of patients, customers and associates._

**Department Info**:
At Terumo Interventional Systems, we constantly work to refine and perfect our products so that interventionalists can do more. That is why we support great thinking that pushes back the boundaries of our field.

We are committed to innovation that embraces intricacies and complexities. Our exceptional tools and education programs empower physicians with the confidence they need to perform ever-more challenging procedures and spark progress.

**Job Summary**:
The EMEA Event Coordinator organizes and coordinates participations to tradeshows and scientific meetings. You are in charge of the budget, planning and communication and liaise closely with the business in defining the content and agenda of events. You follow-up all contractual administration and make sure all regulatory compliance is met. You manage the stock and inventory of all relevant promotional and marketing materials from our Paris office.

Ideally your are located in the Paris area, or close to our HQ in Leuven, Belgium.

**Responsibilities**:
We are looking for a dynamic and highly organized **Event Coordinator** to join our team and play a key role in organizing and executing high-impact events across the **EMEA region**. In this role, you will be at the heart of ensuring the success of **tradeshows**, **scientific meetings**, and **advisory boards**, while supporting the communication efforts that keep our internal and external stakeholders informed and engaged.

**Key Responsibilities**:
**Event Coordination & Support**
- Lead the **full organization** of EMEA **tradeshows** and **scientific meetings** (such as advisory boards), including **booth arrangements**, **scheduling**, **registrations**, **accommodations**, and **travel logistics** for key opinion leaders (KOLs).
- Manage all **booth logistics**, **dinner meetings**, **meeting room arrangements**, and **invitation processes** to ensure smooth execution.
- Serve as the direct point of contact with **suppliers** to secure high-quality services that reflect our **brand positioning**.
- Provide **onsite support** during events (travel required up to 5 times/year).
- Oversee **event communication** by updating relevant information on the Terumo Interventional Systems** Communication Site** and managing the internal **approval processes** of programs.
- Maintain and update the event section on the Terumo Interventional Systems** Intranet**.
- Create and manage **electronic surveys** to evaluate the success of tradeshows, gathering feedback from both internal and external stakeholders.
- **Report on event statistics** and ensure all events are delivered within the approved **budget**.

**Branding & Consistency**
- Ensure that all events and workshops are aligned with Terumo Interventional Systems** branding** and **Terumo Learning Edge guidelines**.
- Guarantee **consistency** across all **event communication materials**, and regularly update **templates** to meet local needs.

**Compliance & Documentation**
- Keep the team informed of **compliance rule changes** related to events.
- Provide required documentation for local authorities' **declarations** and **VISA requests**.
- Coordinate **educational grant allocations** with congress organizers to support the participation of healthcare professionals in key events.

**Additional Responsibilities**
- Assist in the administration of **Purchase Orders (POs)**, and **Delivery Notes (DNs)** for various projects.
- Support **budget preparation** and provide **expense tracking** and **reporting** as needed.

This is an exciting opportunity for an individual who thrives in a fast-paced, collaborative environment and is passionate about creating seamless and impactful event experiences. We value diversity and are committed to building an inclusive environment where everyone feels empowered to contribute their unique perspectives.

If you're an organized multitasker with excellent communication skills and a knack for event coordination, we’d love to hear from you

**Profile Description**:

- Bachelor’s Degree or comparable education
- 3 years working experience in a similar position
- Practical knowledge and experience on medical devices is an asset
- Able to work effectively as part of a team to reach the common goals.
- Able to work independently and accurately. Takes on tasks and responsibilities on own initiative.
- Customer oriented, builds positive rapport and effective long-term re