Digital Asset Management Assistant

OVERVIEW
**Post Number**: DBS 191
**Grade**: G-5
**Parent Sector**: Bureau for Digital Business Solutions (DBS)
**Duty Station**: Paris
**Job Family**: Documentation and Library
**Type of contract**: Fixed Term
**Duration of contract**: 2 years, renewable
**Application Deadline (Midnight Paris Time)**: 26-MAR-2025
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST Long Description
The post is located within Digital Bureau Solutions (DBS), Digital Assets Unit (DAS).
Under the delegated authority of the Chief Information Technology Officer and the immediate supervision of the Senior Cybersecurity and Digital Assets Manager (DBS/SAA), the incumbant will contribute to the publication of documents, and the management of information and digital assets.
The Digital Asset Management Assistant role works as part of a team responsible for ensuring the efficient management, publication, and quality control of documents in the organization’s online repository platforms, UNESDOC. The position involves managing workflows for electronic documents, pre-cataloging and reviewing them for compliance with coding standards, and uploading them to the platform. The incumbent maintains publication collections, compiles statistical reports and dashboards on digital asset activities, and communicates with publication requesters to ensure timely and accurate services.
**The key responsibilities of the role are as follows**:
Manage, pre-catalog, review compliance with coding standards, and upload electronic documents transmitted through the UNESCO's workflow management systems into the UNESCO official publication platform (UNESDOC). Control the quality of the documents prior to their release and communicate with the publication requester when relevant.
**Create and maintain publication collections**: Circular Letters, Depositary Letters, Ivory Notes, Executive Council, General Conference, Headquarters Committee.
Participate in the delivery of statistics and metrics regarding the Digital Assets team and dashboard concerning UNESDOC's activities.
Working conditions vary during the Executive Board and General Conference, during which publication of documents on the UNESDOC platform substantially increase and are expected in a timely manner by UNESCO's teams.
Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Professionalism (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
Completed secondary, technical, and/or vocational education.
Work Experience
A minimum of five (5) years of relevant professional experience in managing publication workflows and content management systems.
Experience with the processes and activities involved in the publication of documents online.
Skills and competencies
Ability to manage multiple tasks, prioritize work, and meet deadlines.
A keen eye for accuracy and precision, especially when verifying documents prior to publication.
Ability to identify and resolve issues, particularly of technical nature with a file or a process.
Ability to communicate effectively with users, colleagues, and other stakeholders.
Languages
Excellent knowledge (written and spoken) of English or French and good knowledge of the other language.
DESIRABLE QUALIFICATIONS
Work Experience
Good knowledge of UNESCO, of UNESDOC and of the publicationworkflows within the organization would be an asset.
Skills and competencies
Ability to adapt to changing technologies and work environments.
Willingness to stay updated on the latest trends and developments.
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 43 734 Euros €.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
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UNESCO does not charge a fee at any stage of the recruitment process.