Head of The Coordination Unit

Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities:

- democratic, economic, and financial governance ;
- peace, stability, and security ;
- climate, agriculture, and sustainable development ;
- health and human development ;
In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results.

**Objective of the HCU role**:
The objective of the Head of the Coordination Unit (HCU) is to oversee and ensure the effective and efficient operation of the Coordination Unit, providing leadership and strategic guidance to support the Inclusive Societies project. In close collaboration with the Action Coordinator from FIIAPP, the HCU will manage, supervise, and guide the members of the Coordination Unit and provide advice to the rest of the Management Team on support and cross-cutting issues.

The HCU will report directly to the Action Coordinator and be placed under the line management of the EF’s Head of Project. He/she will be a part of the Management Team, thus participating in the program's governance with a dual focus:

- Technical: Promoting, monitoring, and evaluating the joint implementation of the project and its performance indicators, with special emphasis on Gender and Others Inequalities Mainstreaming and Geographical Coordination, in accordance with the business processes defined in the SOPs.
- Financial and Administrative: Ensuring compliance with EU requirements, consolidating, and supervising the production of regular financial reports, and maintaining up-to-date execution records.

More specifically, the HCU will be responsible for the following non-exhaustive responsibilities and tasks:
**Responsibility 1: Strategic Planning and Operational Management**
Develop and refine SOPs, ensuring they are detailed and clear for guiding all project processes.
Oversee the management, planning, and implementation of project activities across various components, ensuring they are properly integrated, monitored, and reported within the information system.
Develop, review, and adjust the project's work plans and performance plans to ensure consistency between budget and operational planning, identifying discrepancies and implementing necessary adjustments.
Organize and lead coordination and consultation meetings with project teams and stakeholders to facilitate effective activity planning and implementation.
Contribute to quarterly project review exercises and steering/monitoring committee presentations with the Action Coordinator.
Supervise the implementation of the Information Management systems in collaboration with competent service providers and under the supervision of the Action Coordinator.
Ensure that all the data related to the Gender Help Desk are integrated into the Information management systems

**Responsibility 2: Financial, Administrative, and Compliance Oversight**
Collaborate with the Administrator/finance team to monitor budgets, ensuring compliance with donor and organizational procedures.
Ensure that all programming, financial, and administrative matters are managed transparently and effectively in accordance with established processes and regulations.
Supervise the development and revision of budget forecasts whilst ensuring consistency between budget planning and operational planning. Identify any discrepancies and propose and implement necessary adjustments.
Identify and mitigate risks associated with MPCA implementation, including financial, operational, and compliance risks.
Ensure adherence to reporting requirements and oversight of programmatic aspects.
Constantly check the integrity and robustness of financial procedures, possible mismanagement and suggest corrective actions to minimize losses.
Ensure a smooth and compliant administrative working environment at all levels of the TEI, through solid internal controls and reporting, sound coordination between MS agencies, and internal audits.
Ensuring that agreed measures for safety and security are in place and adhered to by all staff, in link with the Action Coordinator.

**Responsibility 3: Cross cutting issues and Quality Insurance**
Collaborate with the Head of Components to develop and implement cross-cutting activities, focusing on creating synergies and addressing gender and other inequalities issues.
Identify gaps in cross-cutting expertise and coordinate the engagement of short-term specialists to ensure high standards of quality assurance across all activities.
Provide recommendations to ensure complementarity and a comprehensive approach across the project, contributing to technical reporting on cross-cutting issues in close coordination with leadership.
Support the development and refinement of methodologies