Move Coordinator

The Move Coordinator will be responsible for managing all aspects of international household shipments for populations of high level/ high visibility and escalated assignees/transferees. In addition IMC will need to anticipate, understand, and meet the unique needs of SIRVA’s customers. He/she will need to communicate in a highly proactive manner and will serve as the Ambassador for SIRVA, ensuring that all customer issues are resolved as quickly as possible.

60% Communicate Proactively, Build Relationships & Ensure Customer Quality
Customer
- Set move expectations and proactively anticipate the customer’s needs. Handle customer inquiries with a sense of urgency and empathy.
- Manage and monitor customer expectations, requests and issues timely and effectively.
- Maintain minimum quality service score as defined by our IMC Scorecard.
- Full accountability for the success of each assigned move.

Supply Chain
- Coordinate and communicate the logistics, pricing, move details and troubleshoot/resolve any process glitches.

Account Support
- Communicate and report back to national accounts/bookers as required
- Identify areas for enhancement or improvement; work with management to systematically resolve.
- Internal Support
- Coordinate with various departments such as accounts payable, accounts receivable, billing, claims network management and account management to ensure proper completion of all aspects of a move.

10% Logistics Department
- Follow pre-defined move management process and our proprietary workflow system tasks as defined by the book of business and shipment workflow.
- Anticipate, plan and ensure the most efficient and cost-effective shipment routing based on customer requirements.
- Select and coordinate with the best household goods movers at origin and destination, truckers and freight lines (ocean/air/road) to best forward the shipment according to account requirements.
- Partner with customs and other governmental agencies as required.
- Mitigate adverse financial impact of problematic situations through use of technical knowledge, established business contacts and persistence.

10% Move Administration
- Data integrity: Document within the Globalcom/PROMOVE/Navision systems all customer, agent and move information including revenue, expense and correspondence/action taken.
- Paperwork and file management: responsible for all shipping documentation and timely forwarding to destination agent, port agent, inland carrier etc. while minimizing paper files by utilizing system notes and scanning capabilities.
- Enable billing: Ensure all updated revenue information is complete and all relevant paperwork to support accurate and timely billing is delivered while partnering with billing staff.
- Work disputes/exceptions: Prioritize the prompt investigation and resolution of all revenue disputes and expense exceptions
- Claims initiation: Ensure that the proper documents are prepared and passed to the claims group. Ensure the customer understands the requirements of filing a claim and support the follow-through.

10% Customer Satisfaction & Exception Resolution
- Manage and monitor the customer/vendor expectations, requests and issues timely and effectively
- Negotiate with vendors, agent partners and network offices to settle discrepancies.
- Adhere to set goals to ensure the KPI’s are met

QUALIFICATIONS AND PREFERRED SKILLS
- Freight forwarding experience or related customer service experience is an advantage
- Basic geographical knowledge is an advantage
- Strong analytical skills: understanding of rev, expense margin, basic math (calculate weight, density, CWT, rates, etc), data-based problem solving
- Ability to identify potential problems and develop creative solutions without immediate direction or supervision
- Excellent written and verbal communication skills
- Strong organizational skills; the ability to function as part of a team while acting as a self-starter
- Ability to manage deadlines, multi-task and operate in a fast-paced environment
- Strong presentation skills, business etiquette and interpersonal skills
- PC proficiency - Word, Excel, PowerPoint, Outlook and job-related systems
- Strong preference for secondary language skills

EDUCATION AND CERTIFICATION REQUIREMENTS
- Bachelors/graduate degree preferred