Move Coordinator

SIRVA brings together strong, collaborative people in a dynamic culture of mutual respect, support, and passion for the brand and product. We believe innovation drives winning performance, and we constantly challenge ourselves to be the very best we can in every aspect of our business. You will be surrounded by some of the brightest and most driven people in the industry. At SIRVA, you will be in great company

At SIRVA, we're committed to cultivating a workplace that reflects the diversity of the global organizations that we serve. We recognize that building an inclusive, engaged company culture results in empowered employees that reflect a wide range of approaches and perspectives. Those perspectives lead to new ideas. New ideas lead to innovation and excellence. Our approach to diversity, equality and inclusion is driven by a commitment to these values and a belief that diversity makes our company stronger.

SIRVA is an equal opportunities employer. We evaluate qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status genetic information or any other consideration made unlawful by applicable local legislation. SIRVA also prohibits harassment of applicants and employees based on any of these protected categories.

The Move Coordinator will be responsible for managing all aspects of international household shipments for populations of high level/ high visibility and escalated assignees/transferees. In addition to IMC responsibilities, the move manager will need to anticipate, understand, and meet the unique needs of SIRVA’s most senior-level and escalated customers. He/she will need to communicate in a highly proactive manner and will serve as the Ambassador for SIRVA, ensuring that all customer issues are resolved as quickly as possible.

60% Communicate Proactively, Build Relationships & Ensure Customer Quality
Customer
- Set move expectations and proactively anticipate the customer’s needs. Handle customer inquiries with a sense of urgency and empathy.
- Manage and monitor customer expectations, requests and issues timely and effectively.
- Maintain minimum quality service score as defined by our IMC Scorecard.
- Full accountability for the success of each assigned move.

Supply Chain
- Coordinate and communicate the logistics, pricing, move details and troubleshoot/resolve any process glitches.

Account Support
- Communicate and report back to national accounts/bookers as required
- Identify areas for enhancement or improvement; work with management to systematically resolve.
- Internal Support
- Coordinate with various departments such as accounts payable, accounts receivable, billing, claims network management and account management to ensure proper completion of all aspects of a move.

10% Logistics Department
- Follow pre-defined move management process and our proprietary workflow system tasks as defined by the book of business and shipment workflow.
- Anticipate, plan and ensure the most efficient and cost-effective shipment routing based on customer requirements.
- Select and coordinate with the best household goods movers at origin and destination, truckers and freight lines (ocean/air/road) to best forward the shipment according to account requirements.
- Partner with customs and other governmental agencies as required.
- Mitigate adverse financial impact of problematic situations through use of technical knowledge, established business contacts and persistence.

10% Move Administration
- Data integrity: Document within the Globalcom/PROMOVE/Navision systems all customer, agent and move information including revenue, expense and correspondence/action taken.
- Paperwork and file management: responsible for all shipping documentation and timely forwarding to destination agent, port agent, inland carrier etc. while minimizing paper files by utilizing system notes and scanning capabilities.
- Enable billing: Ensure all updated revenue information is complete and all relevant paperwork to support accurate and timely billing is delivered while partnering with billing staff.
- Work disputes/exceptions: Prioritize the prompt investigation and resolution of all revenue disputes and expense exceptions
- Claims initiation: Ensure that the proper documents are prepared and passed to the claims group. Ensure the customer understands the requirements of filing a claim and support the follow-through.

10% Customer Satisfaction & Exception Resolution
- Manage and monitor the customer/vendor expectations, requests and issues timely and effectively
- Negotiate with vendors, agent partners and network offices to settle discrepancies.
- Adhere to set goals to ensure the KPI’s are met

QUALIFICATIONS AND PREFERRED SKILLS
- Minimum 2 years of industry/freight forwarding experience OR 3 years of related customer service experience
- And 5 years’ experience as a Move Manager
- Basic geographical knowledge would b