Executive Assistant

il y a 7 jours

BoulogneBillancourt, France A2MAC1 Temps plein

This position can be based either in Boulogne-Billancourt (France) or Munich (Germany)_

As an Executive Assistant you will be the central point of contact and the right hand of the C-Level management team. You will ensure the smooth execution of administrative and organizational tasks, support strategic and operational matters, and act as a liaison between internal and external stakeholders. Your goal is to provide the best possible support to the C-Level leadership through efficient organization and proactive action. With the career potential to advance also further in the organization in other positions.

**Tasks and Responsabilities**:

- Managing CEO Staff meetings and other executive meetings, including agenda, presentations, meeting minutes
- Following up on meetings, creating presentations, minutes, and decision-making documents
- Handling communication and interface management, professional correspondence with internal and external partners, stakeholders, and clients
- Coordinating board meetings with investors and internal stakeholders including agenda, presentation, etc
- Preparing Slides and Presentation for Board Meetings or other Executive Meetings
- Organizing business travel in case of more complex customer meetings or executive workshops
- Supporting strategic projects and special tasks, conducting research and analysis
- Maintaining document and information management, organizing and managing confidential documents, reports, and databases
- Providing administrative support, coordinating team tasks, and general office management
- Organizing internal events
- Managing press releases and media events

**KEY MEASURES & INDICATORS (main KPIs used in the role)**
- Efficiency and accuracy of appointment and travel management
- Quality and completeness of meeting materials and minutes
- Satisfaction of the C-Level management and relevant stakeholders
- Adherence to deadlines and seamless execution of operational processes
- Independent resolution of challenges and continuous process improvement

**Requirements**:
**Professional Background**
- Completed commercial training or degree in business administration, or a comparable field
- Several years of experience in a comparable assistant role, preferably in an international environment or consulting background
- Experience working with C-Level executives and in project management
- Experienced in preparing and structuring presentations specially for board meetings
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and ideally experience with digital collaboration tools (e.g., Teams, Confluence, SharePoint)

**Skills & Abilities**
- Strong organizational skills with a structured, efficient, and proactive approach
- Excellent communication skills with a confident and professional demeanor towards internal and external partners
- High level of discretion and reliability, maintaining confidentiality and integrity
- Flexibility and resilience, capable of working effectively under high pressure in a dynamic environment
- Initiative and problem-solving skills with an independent and solution-oriented working style
- Fluency in English (both written and spoken) is essential
- Proficiency in French and/or German is a plus

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