Office Coordinator

**About Valiantys**

**Your assignment**

The Field Operations Coordinator ensures smooth daily operations and a safe, productive work environment by managing office operations and facilities, including supplies, and event coordination. They handle travel arrangements and support internal teams across various functions. Operating within a multinational context and collaborating with remote teams, they handle both routine and on-demand tasks to streamline business operations, enhance overall efficiency, and foster a positive company culture at Valiantys.

We are looking for a Field Operations Coordinator based in Paris for our new office in Arc de Triomphe area.

You need to be available between 2 & 2,5 days a week from January 2025. (17.5h/week)

Any specific fixed day, we can easily adapt your work schedule.

**Things you'll be working on:
**Office Management**
- Meet and greet internal and external visitors
- Answer and transfer incoming telephone calls promptly and manage third-party companies
- Handle the receipt, distribution, and organization of letters, mail, and packages to ensure timely and secure deliveries
- Maintain company fixed assets (TV, chairs, desks...)
- Ensure data protection and privacy, in compliance with GDPR**

**Workplace Management**
- Oversee layout and organization of office space, ensuring optimal maintenance and security
- Monitor office expenditures, and compare office contracts (rent, service, etc.)
- Manage office supplies, ordering new stock and keeping track of inventory to ensure all necessary items are available
- Manage office health and safety, identifying and addressing hazards, implementing safety measures, and ensuring open communication for a safe workplace

**Travel Management**
- Manage travel arrangements, handle hotel bookings, flight reservations, and train schedules for business trips
- Ensure strict adherence to approved budgets, tracking expenses meticulously to control costs effectively
- Flag to the Field Operations Senior Coordinator any unusual travel pattern

**Offices Events, Presents & Swag Management**
- Organize and actively participate in local office events to promote our company's culture
- Manage the distribution of company gifts from Valiantys Group to clients and employees, ensuring timely and efficient delivery
- Manage and execute birthday and anniversary posts and treats for team members, fostering a positive and inclusive workplace culture

**Business Enablement/Internal Teams Support**
- Provide local support for the Business Enablement and internal teams, particularly for Finance, People & Culture, IT, Marketing...Etc.
- Collaborating with internal teams to organize internal and external trainings

**What you need to be successful**

You passed 2/3 year degree in administration, office administration or business management...

You have a few years of experience in managing administrative tasks and office operations is typically preferred (administrative assistant, receptionist, office manager, or similar role...)

You need to speak **fluently** **French & English.

**You have the ability to**:

- handle multiple tasks, organize workspace and office supplies, manage office equipment, and plan internal events.
- work independently and manage a range of administrative tasks.
- manage tasks effectively, anticipate needs, and handle urgent matters.
- handle complex situations calmly and diplomatically, especially when facing conflicts or special requests.

**and you have**:

- an excellent verbal and written communication skills for interacting with colleagues, visitors, and external vendors.
- a strong sense of hospitality and customer focus to create a welcoming and professional office environment.
- Strong interpersonal skills, initiative, diplomacy, and a proactive attitude are highly valued in this role.

**And you are...**
- ** **Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and calendar management tools.
- Familiar with specific business management software (Jira) can be a plus.
- Team-oriented with the ability to collaborate effectively across departments.

**Why you should apply?**

Our team members are our greatest asset and we work hard to ensure that Valiantys is not only a great place to work, but also a platform for you to grow.

**Sense**. We're committed to giving you the level of information you need to make sense of your assignments. You will witness the impact of your actions.

**Training**. We will provide you with the necessary time and budget to help you develop your skills and maintain your employability in the job market.

**Flexibility**. We understand that life is all about balance and we offer you the flexibility and support to help you maintain balance across the different pillars of your life.

**In addition to the salary, our advantages**:

- An international environment and a multicultural team
- A flexible home office program
- An annual incentive
- Generous meal vouchers
- A personal