Protocol and Visits Manager – Le6 –

The successful applicant will be engaged as a locally engaged staff member by Australia Embassy in Paris.

**About the Department of Foreign Affairs and Trade**

The role of DFAT is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program, and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional, and bilateral interests.

**About the Position**

The occupant of this position is required to manage and coordinate arrangements for high-level visits to and from the post (including to countries of non-resident accreditation), and to oversee provision of protocol services.

**The key responsibilities of the position include, but are not limited to**:

- Manage and provide the Embassy, the Australian Delegation to the OECD and the Australian Delegation to UNESCO with high level coordination of official visits,
- Identify and develop for the Ambassador opportunities for engagement and networking within regional and Paris-based governments, agencies, and organisations,
- Develop and prepare programs including research, reporting, advisory and related services for official visitors,
- Coordinate transport plans for high level VIP/delegations, including supervising drivers and overseeing transport arrangements,
- Manage the Drivers and the Protocol & Visits Officer,
- Exercise allocated financial delegations, including entering into commitments and approving proposals to spend money for accommodation and hire car services,
- Develop and maintain contacts at senior levels with relevant French Departments, Ministries, private organisations, and countries of non-resident accreditation, including maintaining the contacts database,
- Provide high level, and oversee, the provision of advice on protocol matters,
- Provide high level translation of correspondence relating to protocol and visits matters. Interpret for visitors at official meetings if required. Provide back-up for the Embassy’s translator,

**General Requirements**
- A working knowledge of the French Government ministerial and departmental organisation and familiarity with protocol matters is highly desirable.
- Management, communication, and organisational skills of a high order are essential.
- Fluency in English and French is essential.

**Selection Criteria**

A. Demonstrated ability and experience in the development and preparation of programs for senior visitors and multiple visits.

B. Demonstrated ability and experience in establishing contacts and liaising with relevant French Government Departments, Ministries, and private organisations to assist in the preparation of visits.

C. Ability and experience to undertake research and provide advice to management.

D. Demonstrated staff management experience, including ability to lead, drive effective performance management and provide clear strategic direction to ensure team and individual performance objectives are met and staff remain motivated.

E. Strong planning, resource management and organisational skills with the ability to deliver outcomes under pressure and manage a range of competing priorities under limited supervision.

We are looking for a motivated and experienced individual to join the Australian Embassy in Paris to manage and coordinate arrangements for high-level visits to and from the post (including to countries of non-resident accreditation), and to oversee provision of protocol services.