Receptionist & Office Assistant
il y a 14 heures
**Job description**:
We are looking for our new Receptionist/Office Assistant for the Paris office. Reporting to the Office Manager, the Receptionist is a vital member of the IK team, providing flawless service to both internal & external clients. The position will suit someone who is detailed oriented, organized, proactive, and capable of handling multiple responsibilities while maintaining a welcoming and professional demeanor.
**Main Responsibilities**
Welcome visitors by greeting them and set them up in meeting room
Answer, screen, and forward incoming phone calls to appropriate department
Maintain cleanliness of the reception area and meeting rooms
Maintain meeting room calendar
Assist in the planning and preparation of meetings, video conferences calls
Manage stationery supplies, in-house food or lunch orders, couriers, post etc.
Ensure day-to-day running of the office in collaboration with the Office Manager, communicate and escalate inquiries or issues appropriately
Liaise with suppliers and service providers accordingly
Ensure adherence to security protocols and confidential procedures
Provide general administrative and clerical support (e.g., data entry, filing, photocopying)
**Job requirements**:
**Required experience and qualifications**
12-18 months’ experience in a similar position
Ideally degree educated
Understanding of pack office (Teams, Power Point, Excels)
**Required skills and personal attributes**
Excellent organizational skills and strong attention to detail
Excellent telephone manner and general communication skills
Ability to work independently and juggling priorities
Ability to handle sensitive information with confidentiality
Adherence to processes
Ensuring clear upward communication with Manager and colleagues.
Polite and courteous, with a cheerful demeanor
A keen, hands-on, “can do” attitude
Professional image at all times
Fluent in English and French
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