Building Operations Coordinator

JLL supports the Whole You, personally and professionally.

We are looking for a Building Operations Coordinator for our Integrated Facility Management business line on our Amazon account dedicated team.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL

Role Purpose

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Building Operations Coordinator will manage a range of hard services and provide the necessary support to ensure the efficient and effective running of the site.

What this job involves
- Be the Single Point of contact for site hard services on site.
- Creation and follow up of Preventive Maintenance Plan for the client
- Supervision and attendance to unplanned maintenance activity
- Follow up on maintenance planned by Landlord and attends monthly meetings
- Management and supervision of JLL building technicians: Visual and Site Inspection meeting rooms set-ups, request from customers/employees, holidays and back up
- Response and follow up of requests on Tickets via CMMS (via internal tool) requests within agreed SLA’s
- Management of all engineering related Corrigo (CMMS) transactions related to hard services work orders
- Management of key service partner for maintenance:
PPM
Reactive maintenance
Project activity
Raising PO’s, following spends, and financial report to JLL/client finance team
Identify, document and implement cost avoidance and cost-savings opportunities related to engineering and hard services.
- Proactively managing and tracking of spare parts with Key Service Partner stock including but not limited to:
Bulbs
Filters
Power supplies
- Tracking of utility usage (electric, water, gas) and reporting to client
- Oversee Building Operating and Maintenance manuals
- managing updates when necessary - all maintenance standard operating procedures
- Collaboration with engineering and EHS leadership to ensure compliance with JLL and GREF safety and compliance programs - maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
- Small Project Management - Creation of Budget & Activity Plan for Site Improvements with reporting to client such as:
Refurbishments
Renovations
Expansions
Order of desk furniture
- Site Inspections with the building technicians and not limited to:
Support of daily/quarterly/annually site inspections
Heating, ventilation, air conditioning
Landscaping (when present)
- Deputise / provide cover for Assistant Facilities Manager / Facilities Manager when appropriate.
- All other tasks and duties as assigned

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
- Knowledge of statutory and regulatory maintenance requirements for Clients assets as well as of Contract Management.
- Problem solving
- Good decision making
- English / French oral, reading & writing skills required
- Spreadsheet and word processing
- Customer focused
- Good inter-personal skills
- Assertive
- Attention to detail
- Previous experience of working within a in a high profile corporate environment
- Previous reception or hospitality experience
- Education: Diploma/degree level in technical discipline - is a plus

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

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