Workplace Experience Manager

We are looking for a Workplace Experience Manager & Executive Assistant based in Paris. Reporting to our CEO and in collaboration with our Office Manager, you will take care of our Brevonauts by organizing and coordinating different kinds of initiatives and projects.

You will also provide top-level assistance to our CEO on his calendar management and work on strategic topics. This is an ideal position for a smart, motivated individual who is passionate about delivering strategic value and work in a high powered, collaborative environment.

**As Workplace Experience Manager & Executive Assistant, you will**:

- Manage the entire facility for our new own office: security, HSE, providers, food & beverages, etc
- Organize team building events for all the departments and for the whole global company (local and global offsites, LunchinGreen, DrinkingGreen, Christmas and Summer parties, etc)
- Liaise with event agencies, and manage budget in collaboration with our Finance Team
- Coordinate with the IT department to ensure smooth operation of office technology, including managing hardware and software needs, facilitating troubleshooting requests from staff, and overseeing the setup of workstations for new employees
- Ensure onboarding process is smooth for all the employees
- Make domestic and international travel arrangements, manage visa procedures and process travel expense reports for ExCom members
- Perform complex calendar management and organization for our CEO
- Manage relationships with investors and management board and ensure information is well shared
- Lead and guide the team composed by our Office Manager and an apprentice

**What will contribute to your success**:

- 5+ years of experience as Office Manager/Executive Assistant or Event Coordinator/Manager
- Excellent communication and writing skills in both English & French
- Experience in similar start-up environments and international organizations preferable
- Proven ability in managing multiple priorities, administrative coordination, and logistics
- Proactive, well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Excellent written and verbal communication skills
- Proficient in Google Suite

**What we offer**:

- A unique opportunity to join an international and collaborative scale-up environment in a hyper-growth context
- Meal vouchers - Swile (12,5 € per day)
- Excellent private health care, of which 70% is covered by the company
- RTT
- Bi-annual global company offsite; inter-office trips (when the current sanitary situation permits)
- Work's council benefits (Leeto)
- Social and green committees to take care of environmental and social matters
- Several services related to prevention, health and personal and professional well-being on Welii platform
- Very competitive referral program
- Second parent leave: 1 month of fully paid leave
- Kids leave: additional time off if your children are sick and need you
- English and French classes, and over 155000 courses available on Udemy
- Budget to support your workspace at home
- A modern office in a central location with free fruits, drinks & lots of fun activities
- Relocation package and visa sponsorship for international talents
- Sustainable Mobility Package if you choose to commute to work on a mechanical or electric bike
- ...and more

Brevo values work-life balance and offers flexible working hours and remote work. Most of our teams will be working mostly remotely and others will follow a hybrid model depending on the nature of the job. This policy is based on a mutual understanding between the Head of, Managers, and Team Members.