Cdi - Coordinateur Administratif Et Opérationnel Sécurité Eme (F/H)/x)

**PERMANENT CONTRACT -** **Administrative and Operational Security Coordinator EME** (M/F/X)

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Since its inception in 1969 in Limoges, France, and as part of the LVMH Group since 1997, Sephora has been disrupting the prestige beauty retail industry. Today, Sephora continues to break with convention to drive its mission: champion a world of inspiration and inclusion where everyone can celebrate their beauty.

With 56,000 employees in 35 countries, including 15,000 in Europe & Middle East, we connect customers and beauty brands within the world’s most passionate beauty community. With a curation of nearly 500 brands, and our own label, Sephora Collection, we offer the most unique and diverse range of products: fragrances, makeup, hair care, skincare... and much more.

Reporting into the EME Security Director, you are responsible for critical contract management and administrative security processes, with a strong focus on thee French market. You oversee and coordinate with security service providers across multiple countries, ensuring all legal and compliance requirements are met, and managing the contract lifecycle for new store openings, closures, and ongoing updates.

**You will excel and enjoy this position if you are ready to actively handle the following missions**:
**Administrative and Internal Coordination**
- ** Logistics and Administrative Management**: Organize internal and external meetings, manage the Security Director's schedule, and coordinate business travel for the Director and the team, while ensuring smooth communication between stakeholders.
- ** Communication with Stakeholders**: Collaborate with internal security forums to relay updates and align on best practices.
- ** Contract Renewal and Document Updates**: Prepare and dispatch updates to ensure contractual compliance across locations. Create and maintain standardized templates and documents approved by the legal team.
- ** Legal Document Coordination**: Maintain close coordination with the legal team to ensure that all contract terms are updated in response to changes in French legislation (e.g., GDPR and JO updates).

**Security Process Management and Documentation**
- ** Contract Management and Administration**: Coordinate with EME teams for all security-related contracts. Ensure each contract is created, reviewed, and finalized in compliance with the French legal framework. Oversee new contracts for store openings and handle the termination or transfer of contracts for store closures.
- ** Document Verification and Compliance Checks**: Every six months, verify and update administrative documents (including signed specifications, licenses, professional cards, and ethical guidelines) in the GSAO system. Ensure that all addenda and changes are correctly filed and accessible.
- ** Security Provider Onboarding and Follow-Up**: Manage interactions with chosen security providers. Confirm provider details and initiate preventive plans, ensuring all documentation (e.g., K-Bis verification) is accurate before finalization.
- ** Contract Lifecycle Management**: Review and archive all contract-related documents, including contract renewals, fee adjustments, and addenda, to ensure completeness and accuracy in the GSAO system.

**Audit and Compliance Tracking**
- ** Biannual Compliance Audits**: Conduct and document biannual reviews of all administrative documents and contracts for security providers to ensure alignment with EME standards. Escalate issues of non-compliance to management.
- ** Preventive and Safety Plans**: Develop and maintain updated safety and preventive plans in partnership with providers for each store and location.

**GSAO Management**
- ** System Updates and Maintenance**: Regularly update the GSAO system to reflect all relevant data on security operations, particularly during store openings, closures, and changes in service providers. Address any issues and coordinate improvement discussions with system users.

**Crisis Management and Reporting**
- ** Crisis Response Preparation**: Support the Security Director in activating emergency plans and coordinating with local teams. Prepare safety instructions and briefings in response to urgent situations (e.g., geopolitical or natural events).
- ** Travel and Risk Studies**: Synthesize travel security information using updates from SEERIST and the Ministry of Foreign Affairs, liaising with international travelers to offer guidance for high-risk areas.
- Full professional fluency in English and French is required. Experience in translating technical and legal documents is a plus.
- Familiarity with GSAO or similar security management software.
- Understanding of contract law, particularly in France.
- Atten