Back Office Administration Officer

Part of the CMA CGM group, La Méridionale, a fast-growing shipping company with almost 600 employees, operates a daily freight and passenger service (Ro-Ro) between Corsica and the mainland and between Tangiers and Marseille, providing territorial continuity as part of its public service remit. It has a fleet of four ships and more than 20 ferry journeys a week between Corsica and the mainland and Marseille and the Maghreb. Quality of service is our main reward, and the satisfaction expressed by our customers is our best indicator. Our mission: to offer a very high quality range of services, dedicated to the needs of our customers. Our ambition: to be the benchmark shipping and services company that guarantees respect for difference, trust and integrity.

THE ROLE

As a back office purchasing officer, you will support the purchasing team. You will prepare the purchasing process for internal clients who require products (supplies, sub-contracting or services). You will be responsible for administrative management and commercial relations with suppliers.

RESPONSIBILITIES

Assisting buyers with internal principals throughout the purchasing process.

Participating in the gathering of requirements, the drafting of specifications for suppliers and the choice of sourcing tools (research and selection of suppliers).

**Preparing the team's negotiation phase**: documenting supplier files, identifying arguments and points to watch out for.

Drafting minutes of team meetings, optimising purchasing schedules.

Participating in commercial relations with suppliers

**Participating in sourcing**: launching consultations, requesting detailed quotes with figures (RFQ request for quotation), analysing and comparing offers in liaison with buyers.

**Processing and entering price lists**: checking their consistency, updating contractual conditions.

Providing ad hoc support to certain suppliers, detecting potential incidents. Administrative management of orders

Checking supply parameters (stock levels before ordering, delivery times and conformity in terms of quality and volume) and logistics (transport costs and type).

Issue purchase orders and check that they have been signed off in terms of deadlines.

Managing and checking receipt and delivery notes, invoices and payments. Reporting and entering supplier files

Producing and updating activity reports and dashboards.

Updating the internal database dedicated to transactions, suppliers, subcontractors, service providers and products.

Analysing purchases, classifying them by family and updating them.

Compiling statistics to prepare analyses of purchasing performance by buyers.

Assessing purchasing requirements for certain product families.

Drawing up annual framework contracts negotiated by the team.

Carrying out market research on a product category from time to time.

Researching, analysing and formalising market and competitive intelligence data (products, suppliers, customers, prospects) and developments.

PROFILE AND QUALIFICATIONS

You have a 3-year higher education qualification (BTS - BUT - licence professionnelle) in purchasing and/or logistics (supply chain), negotiation, international trade, management or economics.

You have at least 2 years' experience in a similar position or in a purchasing department (including internship and apprenticeship).

You have a good command of purchasing methodologies and the stages in the purchasing process.

You are comfortable using office tools (Pack Office) and ideally have a good command of a purchasing management ERP system.

You enjoy working qith numbers and are rigorous in data processing.

You master professional English, both written and spoken.

Come along and join La Mériodionale's team