Executive Assistant

Arturia designs musical instruments and software for musicians and producers, professionals and beginners alike. Its mission is to make music creation accessible to everyone through technology, and to offer the most intuitive and user-friendly experience.
Arturia started its journey in 1999 with the recreation of legendary analog synthesizers in software form, which then led to developing a full range of hardware synthesizers and contemporary audio tools. The products rely on innovation to offer a daring, accessible, fun, and inspiring approach to sound exploration.
Arturia is growing and now employs over 130 passionate people located in France, the USA, Hong-Kong, Mexico, and the UK. Arturians share an ambition for excellence, values such as transparency and simplicity, and a culture of celebration around successes.

At Arturia, we make sure of the prime quality of our products and services, but we believe that quality should also be an everyday experience for our visitors and employees, through a trim work environment.
As our Office Manager, you will play a key role welcoming our visitors and facilitating life in our offices. Reporting to the Quality Director, you will work independently but will collaborate with the General Management and our Marketing and HR teams to complete your missions. You will also interface daily with all our team members in France and abroad.
Your main responsibilities will be the following:

- Phone and on-site reception of visitors
- Office management
- Daily follow-up of offices
- Purchase of equipment and supplies
- Follow-up of providers (e.g. cleaning and maintenance companies) and of service contracts
- Mail management
- Implementation of actions - by yourself or with a team - to ensure the offices are always clean, tidy, harmonious, functional, professional and eco-friendly
- Proposition of improvements for the offices
- Assistance to the Quality Director on professional safety
- Executive Assistance (to the CEO)
- Preparation, editing and printing of documents
- Organization of business trips: hotel and flight bookings
- Animation of company life / Event organization
- Contribution to event definition
- Search for providers, venues...
- Event preparation: logistics, purchasing, invitations, providers follow-up
- Follow-up during the events
- Post-event follow-up: invoices, tidying up, thank you notes
- FRENCH VERSION_
Chez Arturia, nous sommes attentifs à la qualité de nos produits et services, mais sommes convaincus que la qualité doit aussi être vécue au quotidien par nos visiteurs et nos salariés, à travers un environnement de travail soigné.
Sur ce rôle d’Office Manager, vous jouez un rôle clé en matière d’accueil mais également pour animer et faciliter le quotidien dans les bureaux. Rattaché(e) à la Direction Qualité, vous travaillez en forte autonomie mais collaborez de façon étroite avec la Direction Générale et les équipes Marketing et RH pour assurer vos missions. Vous êtes également en contact avec l’ensemble des collaborateurs, en France et à l’étranger.
Plus concrètement, votre feuille de route sera:

- Accueil physique et téléphonique
- Gestion des locaux et moyens généraux
- Suivi quotidien de l’état des locaux
- Achat de matériel et consommables
- Suivi de prestataires (sociétés de nettoyage et de maintenance, artisans) et des contrats de prestation
- Gestion du courrier
- Mise en place, seul(e) ou en équipe, des actions nécessaires pour que les locaux soient toujours propres, rangés, harmonieux, fonctionnels, professionnels et respectueux de l’environnement
- Formulation de propositions d’amélioration des locaux (logique d’amélioration continue)
- Assistance à la Direction Qualité sur le volet sécurité professionnelle : suivi du Document Unique d’Évaluation des Risques Professionnels et du Plan de Reprise d’Activité
- Assistanat de Direction
- Préparation et édition de documents
- Organisation de déplacements professionnels : réservations hôtels, vols
- Animation de la vie de l’entreprise / Événementiel
- Contribution à la définition des événements
- Recherche de prestataires, de lieux
- Préparation des événements : logistique, achats, invitations, suivi des prestataires
- Suivi du bon déroulement des événements
- Suivi post-événement : factures, rangement, remerciements

*
- Useful for this role: *
- Higher education / university degree
- Previous professional experience allowing you to be independent on this position
- Very good interpersonal skills, ability to work with all types of people
- Excellent organization skills and good communication
- Fluent English, good level of French
- You are comfortable using office software (Word, Excel, Powerpoint)

**_Conditions**: Permanent contract, full time.
**_Location**:Montbonnot-Saint-Martin (near Grenoble, France), accessible by bus.
If you are willing to join passionate teams and a growing international company in the mu