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Project Assistance Services
il y a 2 semaines
Industry: Oil & Gas
City/Country: Paris, France
Location: Paris, Île-de-France
We are looking for a** Project Assistance Services** for one of our clients with the following details:
**Start date: ASAP**
**Duration: 12 months (renewable)**
**Location: Paris area, France**
**Status: Residential**
Qualifications & Experience Required
- Project Administration
- Secretarial Support
- Logistics Coordination
- Offshore Wind Projects
- Travel & Expenses Management
- Office Procurement (My eProc)
- Time-Sheet Registration (MyCats)
- HSSE Compliance
Technical Requirements
- Secretarial / Administrative Assistant related diploma or equivalent.
- Advanced expertise and experience of Project Administration and secretarial techniques.
- Knowledge of company rules, procedures and tools.
- Experience with Office suite (Word, Excel & Power point).
- Personal and business organizational skills, including Project management.
- Ability to interact and to work closely with various stakeholders including but not limited to diverse international teams, contractors & subcontractors, affiliates, HQ, etc.
- Organizational skills, effective communicator, both written and verbal (English mandatory).
- Experience with Health Safety and Environment (in offices) practices.
- Ability to take ownership of projects and tasks, work independently and follow through on assignments with mínimal direction.
Activities:
- To organize and follow up Project Management team agenda as requested.
- To manage and order necessary offices supplies.
- To organize or give assistance for the organization of meetings and associated logistics (internal meetings / meetings with Partners / Contractors or special events).
- To welcome and guide visitors.
- To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT and phone equipment...).
- To maintain Project Directory, schedule of absence / presence / missions and any other directory as necessary.
- To organize travel arrangements for the Project team (Paris based) as necessary: organise missions, perform bookings and treat in a timely manner expenses statements of travellers via Treck+.
- To assist OneTech personnel in the registration of Time Sheets (MyCats) and other requested information and data as requested by internal rules.
- To keep informed the Project Management team of matters related to the office building.
- To support the Project team for material purchases (My eProc) and to manage Purchase Order creation for external commitments.
- To liaise with other assistants for ensuring whole consistency of the organization of their work.
- To type / register / manage outgoing correspondences or any paperwork for Project Management team as requested, in coordination with project Document Controller.
- To receive / dispatch / register / manage information and correspondences, in coordination with project Document Controller.
- To manage on behalf of the team, interface with building management for any reporting and follow up of offices in Tour Couple.
- To report to Project Director or Project Control Manager any area of concern.
- To adopt and demonstrate exemplary behaviour with regard to HSSE and to respect all HSSE requirements.
**If interested, kindly apply
