Administrative & HR/finance Support Specialist

il y a 1 jour

Grand Est, France Virtual Staffing Solutions Temps plein

**Description**:
We’re looking for an **Administrative HR/Finance Assistant** who’s ready to take on a dynamic and rewarding dual role You’ll be the go-to person for keeping both our HR and Finance teams running smoothly — from daily operations to ensuring everything’s compliant and organized. If you’re detail-oriented, love staying on top of things, and thrive in a fast-paced environment, we’d love to have you on the team ✨

**Key Responsibilities**:

- Organize recognition programs, gifts, and employee store; conduct orientations, reference checks, compliance, and payroll setup.
- Provide attendance updates, handle FMLA/ADA documentation, and support employee needs with professionalism and confidentiality.
- Process background checks, HIPAA attestations, verify doctors’ notes, manage LOAs, separation paperwork, and track company equipment.
- Manage reception, mail distribution, company shipments, and provide backup support for payroll, benefits, and finance tasks.
- Handle banking, deposits, invoice processing, purchase orders, reconciliations, expense reports, and maintain accurate financial records.

**Skills, Knowledge & Expertise**:

- Proven experience (preferably with more than 3 years) in HR, finance, executive assistance, or administrative roles.
- Strong organizational, analytical, and multitasking skills.
- Familiarity with employment law, payroll processes, and financial reporting
- Proficiency with Microsoft Office Suite, Google Workspace, and HR/finance systems (e.g., QuickBooks, HRIS, payroll software).
- Excellent written and verbal communication skills.

**About Virtual Staffing Solutions**:
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.

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