Administrative Assistant

Founded in 1913, Sumitomo Chemical is a global chemical company based in Japan, offering a diverse range of products in five sectors: essential chemicals and plastics, energy and functional materials, IT-related chemicals and materials, health and crop science products and pharmaceuticals.

In the crop science and plant protection sector, Sumitomo Chemical is the 8th largest company in the world, with strong R&D focused on both conventional and biorational areas. The EMEA headquarters of Sumitomo Chemical Agro Europe, is based near Lyon in France.

We are looking to strengthen our team:
**Administrative Assistant M/F**

**Mission**

Reporting to the Executive Assistant and within the Business Services Department for the Europe Middle Est Africa region, the Administrative Assistant will have the opportunity to provide essential support to key EMEA Departments in order to facilitate their daily work.

**Responsibilities**

**Organize meetings, team meetings, events for all ASDE Departments (SCAE and Philagro) + annual meeting (individual assistance to employees is not included)**:

- Define scope, specifications of the event with the organizer and check the available budget
- Contact service providers, negotiate, get quotations and submit proposals to the organizer - if needed, go check practical details
- After validation, obtain the approval and start implementing all logístical aspects related to the event (hotel, restaurant, activities booking etc.)
- Give assistance to participants and ensure that the events run smoothly
- Monitor the budget in collaboration with the organizer
- Collaborate with the reception when events are organized at the headquarter (meal-trays or buffet orders, share visitor’s information, preparation of meeting rooms etc.)

**Provide support to foreign visitors or employees coming from affiliates for their business trips at the headquarter**:

- Create a leaflet with all practical information they need to organize their stay in Lyon (hotels, restaurants, transportation, any useful information)
- Share the leaflet and support them in case of difficulties/questions

**Ensure a back-up of the Executive Assistant in the tasks of the Management Committee**:

- Support to the General Manager and Deputy Managing Director
- Management Committee meeting preparation + other tasks
- Organize VIP visits (SCC, VBC, SCE, Affiliates, Customers etc.)
- Facilitate daily life of all employees (sharing information, work on best practices to organize meetings, propose leaflet, etc.)

The main contacts will be:
Internally

All SCAE and Philagro Departments

Management Committee members

Employees from affiliates, SCC and VBC

Externally

All providers (taxis, hotels, restaurants, event agency, etc.)

**Skills and profile required**

Degree in Management/Assistant

3 to 5 years of successful experience, ideally in international company or context with mastery of the organization of meetings/events

Fluent in French and in English (written and oral)

Mastery of computer tools Pack office (outlook, PowerPoint, Word, Excel)

Be diplomatic and have a strong sense of confidentiality

Be organized and rigorous

Ability to take initiative and be pro-active

Ability to work in autonomy or in a team

Ability to be agile and adapt to change

Resilience to stress

**Additional information**

**Contract**: temporary contract

**Duration**: 6 months, renewable

**Start date**: ASAP

**Working hours**: Full time

**Status**: non-executive (TAM)

**Location**: Saint Didier au Mont d’Or (69) - France

Type d'emploi : Temps plein, CDD
Durée du contrat : 6 mois

Avantages:

- Épargne salariale
- Horaires flexibles
- Participation au Transport
- RTT
- Titre-restaurant
- Travail à domicile

Programmation:

- Du Lundi au Vendredi
- Horaires flexibles
- Travail en journée

Types de primes et de gratifications:

- 13ème Mois

Lieu du poste : Télétravail hybride (69370 Saint-Didier-au-Mont-d'Or)