Human Resources Assistant

**Who are we? **:Mantu is an independent international consulting player, founded in 2007. Bringing together expert and complementary brands, Mantu stands out for the breadth of its spectrum, responding to all business transformation challenges.
Its activities are divided into four practices:
Leadership & Advocacy, Technology, Digital Marketing & Experience, Total Talent Management.
A wide range of skills, all serving a single mission: connecting and powering companies with leading teams and technology to succeed faster and sustainably.
From its headquarters in Geneva, Switzerland, Mantu relies on a community of 11,500 talented people in more than 60 countries on 5 continents and has a turnover of 1billion euros.
**Job description**:
We are currently seeking an entry-level HR Assistant to join our dynamic team in France. This role will provide you with a unique opportunity to kickstart your career in human resources within an international consulting group.
- On and off-boarding management

Organizing the on boarding of employees (personal documents, contracts, etc)
Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus,
transportation, car damages, healthcare)
Explaining, Following-up and controlling working time (days-off, overtime etc)
Manage the resignations through the group process (exit survey - exit meeting)
- Personnel administration

Maintaining employees´database by verifying information and documents are available and up to date (entries, exits,
HR Documents, ID, etc)
Ensure affiliation and declaration to local HR organism (insurance, etc)
Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand)
- Data collection and reporting

Communicating the concerned parties about unusual questions or sensitive issues and give feedback to the
manager
Communicating to the local HR team information or important problematics related to HR Support department,
including recurrent requests
Informing payroll team about any discrepancies or anomalies of day-off balances, payslips and trigger the
corrections via the HRO
- Tickets handling

Checking, Analysing and telling the employee the status of his/her expense noted
Dispatching tickets to the right interlocutor according to the topics/questions or provide the appropriate link to access
to them
Explaining any type of procedures related to expenses (transportation etc), bonuses and cash advances
Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips etc)
Explaining the process for companies' cars: damages, fines and handover
Forwarding administrative documents to the right contact person
Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits etc
and providing leaflets / other type of documents (in applicable countries)
Informing employees about paid leave's rules, balances (contractual, extraordinary, holidays etc) and sick leave
procedures
- Training

Research and propose providers and subsidies, obtain quotations (when necessary)
- Mobility

Managing administrative part of detachment (declaration, social security, amendments, allowance, the organization in
the welcoming country )
renewal

**Profile**:

- Master's in business school or in law.
- Experience in an international company is a plus.
- Good level of English written and spoken and Portuguese is a plus.
- Client-oriented, organization, rigor and reliability.
- Mastery of generative AI (ex: ChatGPT) is a plus for improving day-to-day productivity.