German Speaking Proposal Coordinator

**PROPOSAL COORDINATOR EMEA/DACH (German Speaker)** (Massy-France) - Founded in 2000, Ivalua is a leading global provider of cloud-based procurement solutions._ **COMPANY OVERVIEW** At Ivalua we are a global community of exceptional professionals, who believe that digital transformation revolutionises supply chain sustainability and resiliency to unlock the power of supplier collaboration. We achieve this through our leading cloud-based spend management platform that empowers hundreds of the world's most admired brands to effectively manage all categories of spend and all suppliers to increase profitability, improve ESG (environmental, social, and corporate governance) performance, lower risk, and improve productivity. Driven by our passions and fueled by our shared ambitions, we empower and challenge each other to create meaningful experiences for our colleagues, customers, partners, and communities. **THE OPPORTUNITY** CONTEXT: Our Bid Desk team operates across EMEA, AMER, and APAC regions. The team plays a critical role in supporting Ivalua's strategic pursuits by delivering high-quality bid responses. The team continues to grow to meet evolving business needs. ROLE: We are currently looking for a **Proposal Coordinator,** **EMEA/DACH, with fluency in German.** Reporting to the EMEA Manager of the Bid Desk team, you will be responsible for the administrative aspects of proposal development, including the initial review of RFPs and drafting responses using pre-approved library content. The role involves reviewing RFP requirements, preparing preliminary responses for Subject Matter Experts (SMEs) to refine, and coordinating the day-to-day activities of each bid or proposal (across the EMEA region and DACH sub-region, more specifically). You will ensure that all questions are answered as fully as possible and that the organization positions itself for the best chance of success. This is an entry-level role offering an excellent opportunity to join a winning team, gain deeper product and industry knowledge while representing our award-winning software platform, and build a career path in sales, solution consulting, marketing, project management, account management, or business development. **WHAT YOU WILL DO WITH US** Coordinate and produce RFP responses: - Create RFP response project plan and organize and lead kick-off call(s) - Create proposal drafts and provide "first pass" responses to the RFP questionnaires based on our existing, preapproved library content - Coordinate relevant internal stakeholders and coordinate and lead teams through strategic reviews - Manage proposal schedule and coordinate all team members to ensure all timelines are met. Build and maintain the Ivalua knowledge library - Maintain accurate content based on previous bid responses Q&A - Update the knowledge library after bid submission with new boilerplate answers and new technical answers. - Make sure that the answers are always up to date, relevant, and accurate. - Coordinate proposal assembling, mailing/shipping as required. - Communicate effectively with the response team and with key stakeholders such as subcontractors, vendors, and other partners involved in proposal development. Be able to work on multiple projects, balancing milestones and due dates. **YOUR PROFILE** If you have the below experience and strengths this role could be for you: **Required Skills**: - Excellent oral and written communication skills in **German (native or near native) and English.**French is an asset. - Strong proficiency in MS Office (advanced formatting in Word, PowerPoint, Excel) and Google Suite (Docs, Sheets). - Exceptional organizational skills with proven project coordination or management abilities. - Attention to detail, and strong ability to work against multiple predefined deadlines. - Ability to build strong relationships with Sales, Presales, Marketing, IT, and global teams. - Quick learner with strong research skills and the ability to extract key information efficiently. - Excellent presentation skills and strong verbal communication abilities. - Strong autonomy with effective management of priorities. - Open to new tools, technologies, and continuous improvement. **Required Experience**: - 1-3 years of relevant experience in a similar role in a related business environment. - Bachelor's degree in business administration, IT, Sciences, Marketing, or in a related discipline. - Experience in a multicultural environment and familiarity with the technical software industry. - Background in SaaS/technology industry (preferred). - Good understanding of procurement market challenges and experience in procurement/spend management is a plus. - Experience in RFP automation tools such as Responsive.io, or equivalent platforms, is a plus. **WHAT HAPPENS NEXT** Our Talent team will guide you through every step of the interview process - from preparation to completion. They're here to support you Our recruitment process is