Junior Administrative Assistant

Paris

PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds.

From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients.

**Role Description**:
**Responsibilities**:
Additional responsibilities include:

- Act as gatekeeper to all professionals of the Paris / French-coverage team and maintain relationships with clients, investors, prospective clients and internal colleagues, providing back-up to other administrative assistants as required
- Help with the management of the Paris office (expenses, supply purchase, dealing with Regus, reservation of meeting rooms when needed, taxis, etc.)
- Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings with clients and internal colleagues
- Cover multiple phone lines, and communicate with clients as requested
- Maintenance of Client Relationship Management (CRM) Database
- Research and assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences, and speaking engagements (including the preparation of company summaries and key people’s biographies) and follow up on any action items (providing notes from prior meetings, tracking personal client details etc.)
- Prepare and print presentation materials with attention to quality and detail
- Proactively seek to learn and understand the business to better assist professionals and/ or clients
- Arrange travel and reservations for professionals (e.g. flights, cars, hotels etc.), using good judgement with respect to timing and cost; assist with client travel as required
- Handle confidential documents and correspondence as required, including some personal administration
- Undertake data entry in all applicable databases with a strong attention to detail and integrity of data
- Provide back-up to other administrative assistants as required (holiday cover etc).

**Qualifications**:

- Minimum of 3 years’ of experience working in financial services, law firms or private equity funds
- Exceptional organisational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
- Excellent oral and written communication skills (in both French and English) and high attention to detail professional presence, positive demeanor and strong interpersonal skills
- High level of integrity, sound judgement, and strong work ethic
- Positive, constructive and problem-solver mindset
- Eagerness to work in an entrepreneurial, results-driven environment
- Proficiency in Microsoft Office Suite, Salesforce
- Fluency in French and English is required

**_ California Applicants: _**_PJT Partners will consider for employment qualified applicants with arrest and/or conviction records in a manner consistent with applicable law including, but not limited to, the San Francisco Fair Chance Ordinance and/or Los Angeles Fair Chance Initiative for Hiring Ordinance._
- **In order to be considered, please ensure your resume/CV is submitted in PDF format.