Receptionist & Administrator (English)

**Receptionist & Administrator (English) - Valbonne**

Job Profile

The purpose of the role is to assist staff with client-related administrative tasks and to fulfil receptionist duties to help ensure that the office runs in a professional and efficient manner.

This person reports to the Administration & Finance Manager.

The role
- Support the smooth running of the office and the Sales Team in the office as directed Daily checking and communication of answer machine messages
- Meeting and greeting clients, answering phones, managing incoming enquiries
- Preparation of meeting rooms for client meetings
- Incoming and outgoing post support, international mail and arranging couriers
- Scan & save all incoming documents appropriately.
- Maintaining the presentation of the office
- Managing and updating our database as required - includes scanning and sending of client documents.
- Participate in seminars on the day & preparation when needed.
- Awareness of regulatory / data protection requirements.
- Diary management and direct support for the Partner and Private Client Manager in the Sophia Antipolis office.
- Liaising with servicing teams to provide ongoing support with case management
- Ensuring that client facing Advisers and Client Services are well supported in their roles
- Completing adhoc data management projects
- Supporting the Regional and Central Admin team as required with preparing transactional paperwork

Education

The minimum academic qualification required for this job is any one of the following.
- Diploma or Degree from a recognised institution
- Secondary education at “A” level or Baccalaureate with relevant work experience

Knowledge & Experience

The following knowledge/experience will be an advantage:

- Direct conversations with clients/advisers
- Outlook meeting management
- Office administration and post management
- A basic understanding of regulation such as Data Protection

Attributes

To be successful in this role, you will need the following attributes to handle the range of activities and the pressures of meeting deadlines at certain times of year:

- Fluency in written and verbal English
- Organised
- Approachable
- Detail-orientated
- Self-motivated
- Reliable
- Enjoys dealing with people

**Salary**: 28,000.00€ per year

Work Location: One location