Green Energy Project Support Business Advisor

**Posting Date**:19 Feb 2025

**City**:Paris

**Location**:Paris, FR, 92 500

**Contract Type**:Permanent

**Division**:Energy Business Integration and Project Coordinati

**Level of experience**:Intermediate
- RINA is currently recruiting for a **Green Energy Project Support Business Advisor** to join its office in **Paris** within the Energy Business Integration and Project Coordination Division.

**Mission**
- The Green Energy Project Support Business Advisor will play an essential role in ensuring the smooth administrative and business operations of the company. This role requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.**Key Accountabilities**
- Ensure effective administrative and logístical management of the office.
- Manage incoming and outgoing mail and correspondence.
- Organize and coordinate institutional events in collaboration with the communication department.
- Create, format, and monitor essential office automation documents.
- Oversee logístical arrangements for travel, meetings, and reservations.
- Manage general services, including purchasing, negotiation, and vendor monitoring.
- Handle purchase orders and supplier contracts.
- Support Human Resources processes, including leave management and compliance.
- Assist in accounting processes, including tracking financial commitments and invoicing.
- Contribute to both internal and external communication initiatives.
- Accurately input data into our systems, including new opportunities, projects, and quotations.
- Liaise with suppliers and the Procurement team to ensure correct invoice recording.
- Assist the team in the monthly financial closure process and the preparation of management reports.
- Monitor timesheets and ensure adherence to month-end deadlines.
- Support invoicing activities and project financial analysis.
- Participate in project controlling activities, ensuring accuracy in project data and reporting.
- Work closely with Project Managers to review project progress and ensure delivery within performance, cost, and time constraints.
- Provide support in responding to internal and external inquiries and assist with ad hoc administrative tasks related to business operations.

**What are we looking for**
- Bachelor’s degree in Business Administration, Finance, Management, or a related field preferred.
- Experience in an administrative or business support role, preferably within a green energy or corporate environment.
- Experience in project support, scheduling roles, or similar, with knowledge of process-driven ways of working.
- Fluency in English is mandatory.
- Proficiency in Microsoft Office Suite and experience with Microsoft Dynamics or similar ERP systems.
- Strong organizational and multitasking skills with high attention to detail.
- Excellent communication and interpersonal skills.
- Strong numerical skills.
- Commercial awareness and experience working within a consultancy or engineering company is desirable.
- Interest in working within a fast-moving project-based environment with a practical and functional approach to work.
- Ability to work independently and collaboratively in a dynamic environment.
- Problem-solving mindset and a proactive approach to work. #LI-DP1
- With over 5,800 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.
- At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99._