Office Manager
il y a 23 heures
This role is pluridisciplinary and fast paced, working closely with our CEO (based in Madrid) and with all the teams based in just visiting
1. Office Management
Manage the Paris office daily operations alongside the property manager.
Create a welcoming workspace that reflects Resilience's culture.
Ensure office supplies, equipment, maintenance and services are well-managed.
Plan ahead for office needs and improvements (rearranging spaces, updating decor, creating team areas).
Be the main contact for team members with office-related questions.
2. Executive and personal support to the CEO
Work closely with the CEO on both work and personal tasks in our international setting.
Manage the CEO's schedule efficiently, organizing meetings and travel arrangements.
Support important meetings (Executive Committee, Board, partners, investors): handle all arrangements and follow up on action items.
Organize business and personal trips: book travel, find accommodations, and coordinate with local teams.
Manage the CEO's personal schedule with discretion: family appointments, correspondence, and family travel.
Create clear notes, presentations, emails and documents with appropriate wording.
Connect the CEO with teams, partners and contacts, ensuring smooth communication.
3. Events & Internal Communication
Organize internal and external events: workshops, team activities, board meetings, and social gatherings.
Manage events from planning to execution: budgeting, finding suppliers, and day-of coordination.
Create team-building activities that strengthen our company culture.
Support communication during key company moments (meetings, presentations, milestones).
Fluency in French, Spanish & English. (Ideally, you already have lived in Spain and know the ropes)
3+ years of experience as an executive assistant or office manager
This is one of our few roles for which you need to be based in Paris
Resourcefulness to find creative solutions
Strong interpersonal skills
A love for making people smile a lot
First experience with boards or family offices is preferred
Some knowledge of real estate practices
want to work closely with an informal, friendly & ....somewhat accelerated CEO
want to join an ambitious project
want to have an impact
want to build the future
GDPR : Your personal data will be processed for the purposes of recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. They will be available only for people involved in the process and erased after 2 years of inactivity.
Under GDPR and as Resilience attach great importance to privacy, please note that you have the right to request access to your personal data, to request that your personal data be rectified or erased. The Data Protection Officer can be contacted at
For more information, please check our privacy policy.
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