HR Operation Specialist

Within Envision Energy International France, Under the leadership of the Regional Head of Administration or other designated personnel at Envision Energy International France, The Assistant to the Vice President (VP) will provide comprehensive administrative and business support to ensure the efficient operation of the VP's office.

This role involves calendar and travel management, meeting coordination, document preparation, project tracking, and effective communication across departments and external partners.

The ideal candidate is highly organized, detail-oriented, and fluent in
English and French
, with strong interpersonal and cross-cultural communication skills.

Key responsibilities:

Employee Data Management

• Oversee onboarding, transfers, and terminations.
• Coordinate onboarding for new hires, including workstation setup and orientation sessions.

Employee Record Maintenance

• Ensure personnel records are accurate and secure.
• Update employee records for changes in personal details, job titles, and salary adjustments.

Payroll and Benefits

• Manage payroll processing and employee benefits.
• Process monthly payroll report and administer health insurance benefits.

HR Systems Support

• Provide assistance with HR technology and systems.
• Troubleshoot HR software issues and train employees on system usage.

Compliance

• Ensure compliance with labor laws and regulations.
• Conduct audits to verify adherence to employment laws.

Employee Inquiries

• Address employee questions and foster positive relations.
• Respond to inquiries about leave policies and resolve workplace conflicts.

Visa Process

• Assist inpatriate with business/work visa applications.
• Process local payroll, social security declarations, and taxes for impatriates.

Reporting and Analytics

• Generate HR reports to support decision-making.
• Create monthly reports on turnover rates and present findings to management.

Expense and Invoice Processing

• Handle HR-related expenses and invoice payments.
• Process invoices for recruitment agency fees and training programs.

Recruitment Support

• Support the recruitment process, including:
• Posting job openings and coordinating with agencies.
• Organizing interviews and scheduling candidates.
• Collecting and consolidating interview feedback.
• Assisting with offer letters and pre-onboarding tasks.

Variable Task Support

• Assist with various HR and office management tasks as needed.
• Organize company events and manage office supplies.

Qualifications:

Education
: Bachelor's degree in Human Resources, Business Administration, or related field (Master's degree or HR certification is a plus).

HR Experience
: 3–5 years of experience in HR operations, including onboarding, payroll, and compliance.

Recruitment
: Proven experience in supporting recruitment processes and coordinating interviews.

Systems Knowledge
: Hands-on experience with HR management software and payroll systems.

International Mobility Management
: Experience handling visa processes and expatriate payroll is an advantage.

Reporting & Analytics
: Demonstrated ability to create HR reports and present insights to management.

Skills:

Excellent organizational, multitasking, and time management skills.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

High attention to detail and ability to work with discretion on confidential matters.

Languages:

• English:
  Fluent (spoken and written, business level)
• French:
  Upper-intermediate to advanced (B2 or above) — able to communicate confidently in meetings, emails, and professional interactions.
• Chinese (Mandarin): Knowledge of Chinese is
  a plus but not mandatory
  .

Personal Qualities:

• Professional, proactive, and service-oriented attitude.
• Excellent communication and interpersonal skills.
• Ability to work under pressure in a fast-paced, multicultural environment.
• Well-presented, discreet, and adaptable.