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Department Assistant – Fixed-Term Contract

il y a 3 semaines

MarcqenBarul, Hauts-de-France Biospringer Temps plein
Company Description

As a global key player in yeasts and fermentation, Lesaffre designs, manufactures and markets innovative solutions for Baking, Food taste & pleasure, Health care and Biotechnology.

Family group born in northern France in 1853, now a multi-national and a multicultural company, Lesaffre is committed to working with confidence to better nourish and protect the planet.

In close collaboration with its clients and partners, Lesaffre employs people in more than 50 countries.

Lesaffre achieves a turnover of 3 billion euros

Biospringer, as a Business Unit of Lesaffre, is a key player and global producer of natural origin yeast ingredients for the food industry. 

Its comprehensive products range includes yeast extracts, dried food yeasts, yeast-based flavors and more

Biospringer offers solutions to improve the flavor profile of recipes and participate in the development of healthier everyday consumers' products. With 8 productions plants, a network of commercial teams and Culinary centers around the world and a team of technologists and R&D, Biospringer brings taste and pleasure to consumers. 

Job Description

Background

Biospringer is looking for an experienced Department Assistant to join its dynamic team.

In this role, you will provide administrative and logistical support to Biospringer's global support functions (Finance, HR, Industrial, Supply Chain, Marketing) as well as the Cosmetics department.

You will manage daily tasks, coordinate meetings and events, and act as a key point of contact for internal and external stakeholders.

The ideal candidate is highly organized, adaptable, and thrives in a fast-paced international environment. Strong communication, problem-solving skills, and the ability to multitask are essential.

You will report to the Global Project Portfolio Coordinator.

Key Responsibilities

  • Manage managers' calendars and organize meetings.
  • Perform various administrative tasks (filing, photocopying, ordering supplies, etc.).
  • Welcome and guide visitors to the department.
  • Assist with onboarding new team members.
  • Act as the point of contact for service-related inquiries, ensuring timely coordination and resolution.
  • Prepare and distribute reports, presentations, and documents as required.
  • Coordinate internal and external meetings and events (logistics, catering, AV support, documentation).
  • Handle incoming and outgoing mail, packages, and shipments; manage office supplies.
  • Organize domestic and international travel arrangements (flights, hotels, car rentals, visas).
  • Process expense reports, invoices, and purchase requisitions accurately and on time.
  • Maintain and update departmental records and databases with accuracy and confidentiality.
  • Provide additional administrative support as needed.
Qualifications

Requirements

  • Degree or diploma in Business Administration, Management, or a related field.
  • Minimum 10 years of experience in an administrative or executive assistant role.
  • Excellent organizational and time-management skills; ability to prioritize and multitask.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • SAP experience required.
  • Strong written and verbal communication skills in French and English; additional languages are an asset.
  • Ability to work collaboratively within diverse and sometimes remote teams.
  • Strong analytical skills to interpret data and identify trends.
  • Knowledge of international travel arrangements and visa processes.
  • Ability to work independently, proactively, and with discretion.
  • Flexibility and availability for occasional travel within France.
Additional Information

Why Join Us?

As a Department Assistant, you will play a key role in supporting Biospringer's global operations, contributing to the success of a diverse and innovative organization.

You will thrive in a collaborative, fast-paced international environment that values initiative, adaptability, and excellence.

The successful candidate will demonstrate initiative, problem-solving skills.

All our jobs are open to people with disabilities.