Administrator – Corporate

Role & Key Responsibilities

• Assume responsibility for the day-to-day operation of the clients' portfolios by performing varying corporate and fiduciary administrative tasks;
• Ensure successful onboarding of client & incorporation of businesses in line with good governance principles and applicable laws;
• Conduct regular reviews of files to ensure that they hold up-to-date documents/information as prescribed by the company protocols, laws & regulations;
• Adhere to set guidelines in respect of drafting, filing and classification of information;
• Conduct self-review of work/files to ensure that information is accurate and compliant prior to submitting to higher levels for endorsement;
• Pro-actively prepare and plan meetings by ensuring that relevant information, dates & documents has been effectively communicated to all parties;
• Take notes and draft concise, accurate minutes of meetings and ensure a timely delivery of quality work to parties concerned;
• Prioritize and organize workflow and ensure constant monitoring of files to meet deadlines;
• Display confidence in delivering client solutions and swiftly escalate issues for resolution;
• Process and monitor bank transfers, payments and FX transactions while maintaining proper records to ensure compliance with statutory obligations and avoid penalties;
• Conduct research from relevant sources to enhance knowledge and have a proper understanding of the clients' business as well as legal/regulatory implications;
• Apply practical knowledge when drafting minutes, resolutions, and other documents;
• Makes effective use of appropriate checklists, policies and procedures when effecting a transaction;
• Regularly record accurate information on the time management system for billing purposes.
• Comply with internal, statutory and regulatory requirements in all areas of work;
• Ensure that all necessary statutory filings are done accurately, within deadlines to avoid penalties;
• Ensure proper verifications of client data according to the CDD principle;
• Perform customer due diligence on client files as assigned and escalate any potential threat/suspicious transactions promptly.
• Identify suspicious transactions and make relevant reports

Qualifications, Skills And Experience

• Degree holder or qualified ISCA or partly qualified ACCA/ACA (minimum Level 2)
• Minimum 0f 2 - 3 years of experience in a similar role / global business sector
• Experience in Corporate Administration and Secretarial matters
• Sound knowledge of Companies Act, Financial Services Act and relevant legislation affecting Global Business in Mauritius
• Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards; Company Secretarial duties and Board matters;
• Corporate and Trust Administration Functions, Compliance and Good Governance principles;