Project Coordinator

il y a 3 jours

Paris, Île-de-France Cortez Agency Temps plein

What You'll Do

  • Perform general administrative, clerical, and executive support tasks to ensure organisational efficiency.

  • Generate and process documents for new orders, ensuring all data is stored in our ERP and company platforms.

  • Create, issue, and track invoices using company platforms.

  • Maintain and update logs, trackers, and documents, ensuring accuracy through cross-checking and critical analysis.

  • Review pricing and quantities, cross-referencing with existing records to ensure precision.
    • Draft and manage purchase orders using company templates.

  • Communicate with clients by email and phone with clarity, professionalism, and a solutions-oriented approach.

  • Liaise with global factory teams to confirm production readiness dates and ensure updates are accurately reflected in systems and client communications.

  • Generate shipping documents, invoices, and packing lists, verifying accuracy at every stage.
    • Receive, log, and distribute samples — photographing and documenting them for internal use.

  • Track project milestones and manage timelines using Critical Path Analysis, ensuring deadlines are met.

  • Prepare reports and presentations to support client meetings and internal updates.

  • Hold internal and external teams accountable for commitments, escalating issues when necessary.

Who You Are

  • Highly organized with exceptional attention to detail.

  • Skilled in Excel and familiar with ERPs — or a fast learner with the ability to quickly master new systems.

  • Strong communicator, fluent in English and French (written and spoken); other languages are a strong plus.

  • Professional, pleasant, and confident in client-facing interactions.

  • Able to balance multiple priorities in a fast-paced environment, with strong follow-up skills.

  • Comfortable working across cultures and time zones with global partners.

  • A proactive problem solver who takes ownership and ensures nothing slips through the cracks.

Job Types: Full-time, Permanent

Pay: 30,000.00€ - 35,000.00€ per year

Work Location: In person

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