Philanthropy Selection Projects Coordinator

Job Description:

Why AXA? Every day, we work together for human progress by protecting what matters. A mission that puts a smile on your face and makes you want to get up in the morning

One of the world's leading insurers in the protection of property, people and assets, AXA is 145,000 employees and contributors who are committed to our customers on a daily basis, 51 countries in which we distribute our products and services and more than 90 million customers who place their trust in us worldwide. As a responsible corporate citizen, AXA is committed to social and environmental causes on a daily basis. We are committed to an inclusive policy that recognizes and values individual differences. Do these ambitions speak to you? Then come and change the world with us

The headquarters of the AXA Group (GIE AXA) brings together our corporate activities. It provides guidance and support to subsidiaries around the world, to ensure the coordination and monitoring of the Group's global strategy, the application of its standards, the consistency of commercial approaches and the sharing of best practices. The headquarters gathers approximately 1000 employees and is distinguished by its strong international culture (45 nationalities), which makes it a rich and stimulating place to work.

Within the Group, you will join the AXA Foundation for Human Progress.

This is the endowment fund of the AXA Group, endowed with €60 million per year. It brings together the main philanthropic initiatives carried out by the Group and the AXA Mutuelles d'assurances over the past four decades in France and abroad. This Foundation embodies a new ambition: to make philanthropy a strategic pillar at the service of human progress, in line with our purpose "to act for human progress by protecting what matters". It is

therefore a non-profit extension of our business as an insurer.

With the AXA Foundation for Human Progress, we intervene in 4 areas:

1. Science: Advancing research, better understanding risks and improving quality of life.
2. Protecting the Planet: Reconciling economic development and environmental preservation.
3. Solidarity, Inclusion and Education: Promoting a more equitable and inclusive society.
4. Art, Culture and Heritage: Encouraging dialogue and openness through culture

The AXA Foundation for Human Progress responds to a strong conviction: in a world plagued by crises, fractures and increasing fragmentation of society, we have a major role to play in strengthening the cohesion and resilience of our societies. Through the creation of the AXA Foundation for Human Progress, we will be able to:

• Better detect new needs and vulnerabilities at the intersection of different intervention themes, through increased support for science
• Promote an interdisciplinary approach, by combining expertise and innovating methods.
• Strengthen its impact measurement, to guarantee the relevance, transparency and effectiveness of the projects supported.
• Offering simplified access for project leaders as close as possible to the needs of the population.

Within this Department, you will be part of the Science department.

The Selection Projects Coordinator of the Science department of the AXA Foundation for Human Progress plays two key roles:

• in supporting the implementation of the new Science strategy in terms of selection of scientific grants and initiatives, with a key focus in leading our several calls for projects, following international academic standards.
• in the creation and transformation of the Science department, notably by leading the integration roadmap of two legacy structures into the department and the Foundation.

Key Responsibilities :

1- Selection: coordinate calls for projects to select academic grants:

• Support the Philanthropy program managers to design the selection strategy of new programs.
• Coordinate, implement and launch calls for academic grants, including designing call procedures, managing application processes, and supporting the selection and evaluation phases within the Science department.
• Ensure timely and transparent communication with applicants and stakeholders throughout the selection process lifecycle.
• Oversee the processes associated with applicants, ensuring compliance and quality standards of our selection tools (website, application platform CRM).
• Support the end-to-end lifecycle of calls for projects, including selection comittees and implementation of new funded projects
• Collaborate with external vendors (IT, legal, academic peer to peer reviewers) to ensure excellent standards of selection.

2- Processes & Tools maintenance and transformation

• Ensure the business continuity of legacy tools (2 CRMs running our selection campaigns) and the continuous improvement of IT/CRM automation to increase efficiency and service quality.
• Define the organization of the new technical support to IT CRM and to website
• Support the migration of legacy processes and proprietary tools from the AXA Research Fund and the legacy CRM of the Health program of AXA France into the new AXA Foundation framework, leveraging best practices.
• Coordinate the transformation of these tools to create a unified digital landscape adapted to the needs of the science department, at par with the new AXA Foundation target operating model.
• Identify opportunities to optimize existing processes, especially through IT/CRM automation, to meet targets and improve customer service for grantees and partners.

3 -Operational process development :

• Implement a new unified set of SOPPs (standard operating procedures and processes) for the department
• Continuously improve unified operational processes for the Science department, aligning with organizational goals and best practices for the Foundation.
• Facilitate the adoption of new processes across teams transversally
• Coordinate with providers and internal teams to incorporate innovations, updates, and improvements.
• Ensure proper documentation and training

4- Coordination :

• Support the Head of the Science department to maintain communication with our selection committees, including the Scientific Board and the Foundation governance bodies, external vendors, and partners to ensure smooth operations and successful project delivery.
• Coordinate with providers and internal teams to incorporate innovations and improvements, supporting the new General Secretary Operations framework.

Skills/abilities

• +3 years of professional experience
• Rigorous, autonomy in project management including processes
• Strong analytical skills and problem-solving skills
• Ability to work in a dynamic, project-driven environment with a focus on innovation, efficiency, results oriented
• Ability to organize effectively whilst maintaining excellent attention to quality
• Team player, positive attitude.
• Master's degree or equivalent
• Good command of Desktop tools (Teams, Sharepoint, Outlook, PowerPoint, Excel, Word) –Experience of CRM is a plus.
• Experience in digital transformation, process and tool integration within a philanthropic or research environment is a plus.

You will join:

• A responsible company, towards people, including its employees and customers, and towards the planet
• A company with strong values
• A company promoting internal mobility and the training of its employees
• A company offering many benefits (learn more here: Reward & Benefits | AXA Group)
• A flexible company, allowing hybrid work, in the office and from home.

In line with our commitments, we celebrate each new hire by taking action for global reforestation: we plant a tree for every recruitment. So, are you ready to apply?