Emplois actuels liés à Bilingual Assistant - Grenoble, Auvergne-Rhône-Alpes - Institut Laue Langevin

Core mission

The Institut Laue-Langevin (ILL), situated in Grenoble, France, is Europe's leading research facility for scientific research using neutrons. Every year, we host over 2000 visits by scientists, who come to the Institute to carry out world-class research.

Within our Projects and Techniques Division, which is responsible for the development of the ILL's experimental stations (known as 'instruments') and for technical support, we currently have a vacancy for a Bilingual Assistant (English/French).

Your tasks

Together with another assistant, you will provide administrative support for the highly technical groups and departments within the Projects and Techniques Division and will play a key role in their smooth running.

Working for several managers, you will have the following duties and responsibilities:

• Detailed minute-taking and drafting and formatting important documents in English and French
• Planning and organising meetings and events (seminars, workshops, etc.)
• Booking travel arrangements and managing expenses claims
• Providing general support for visitors (scheduling of visits and access authorisations), welcome newcomers
• Performing routine secretarial duties
• Managing the content of department, event and project web pages
• Acting as the point of contact between members of the Division and outside parties
• Managing the follow-up of purchase requests for the Building and Site Maintenance department (assisting the head of department with the preparation of invitations to tender, creating electronic purchase orders, arranging for outside contractors to work onsite)
• Managing the administrative monitoring of maintenance contracts
• Preparing quotes and organising sales or external services.

Your profile

• Level 4/5 qualification in Business and Administration or an equivalent bilingual secretarial/administrative assistant diploma.
• You have an excellent command of written and spoken English and French; knowledge of German would be a plus.
• At least 5 years' experience as an administrative assistant in a technical and/or scientific environment in which English is the working language.
• Proficiency in office software (in particular MS Office) and familiarity with webpage and image management tools.
• Excellent organisational and time management skills with the ability to multi-task and prioritise work.
• Attention to detail and problem-solving skills.
• Sound communication and interpersonal skills.