Expediting Coordinator

Project Operations Business Division – Projects
Department is looking for

Expediting Coordinator (F/M)

Localisation : Rueil-Malmaison

Axens Presentation :

Axens Group provides a complete range of solutions for the conversion of oil and biomass to cleaner fuels, the production and purification of major petrochemical intermediates, the chemical recycling of plastics, all natural gas treatment and conversion options along with water treatment and carbon capture. The offer includes technologies, equipment, furnaces, modular units, catalysts, adsorbents and related services. Axens is ideally positioned to cover the entire value chain, from feasibility study to unit start-up and follow-up throughout the entire unit life cycle. This unique position ensures the highest level of performance with a reduced environmental footprint. Axens global offer is based on highly trained human resources, modern production facilities and an extended global network for industrial, technical supports & commercial services.

Axens combines the friendliness of a company on a human scale and the influence of a multinational environment whose customers are spread over more than 85 countries.

Axens is an IFP Group company.

The Expediting & Logistics Coordinator plays a key role in cutting-edge projects focused on energy transition, low-carbon solutions, and renewable technologies. Operating within the Project Services Department of the Project Operations Business Division, this role reports directly to the Supply & Subcontracting Group Manager.

Missions :

Acting as the key interface between the project team and the equipment supplier, you play a pivotal role in ensuring seamless project execution by overseeing material procurement, monitoring equipment manufacturing, and coordinating timely deliveries. Your key responsibilities include:

• Ensuring the prompt and accurate release of purchase orders

• Managing the expediting process to keep procurement on track

• Coordinating and optimizing deliveries to the manufacturing yard, client site, or other suppliers

Your main missions will be as follows:

·       Procurement Oversight

Manages the full procurement cycle in SAP software—from processing purchase requests to ensuring accurate and timely release of Purchase Orders, while resolving any supplier deviations.

·       Supplier Expediting & Performance Monitoring

Leads supplier kick-off meetings, tracks manufacturing progress, ensures compliance with contractual obligations, and proactively addresses delays through detailed reporting and corrective action plans.

·       Logistics Coordination

Organizes and supervises equipment deliveries to various destinations, maintains real-time tracking, and negotiates transport orders within defined responsibilities.

·       Risk Management & Communication

Identifies critical suppliers, conducts expediting visits, manages claims and back charges, and ensures transparent communication with project stakeholders through regular updates and escalation when needed.

Knowledge and Required Level :

Training as a Master's graduate (BAC+5) specialized in purchasing and/or logistics;

You have minimum 5 years of experience in a  similar role within industrial projects — particularly in refining, petrochemicals, energy transition, or renewable energy sectors.

You have a background in team leadership and subcontractor coordination, and you demonstrate a strong technical understanding of equipment manufacturing processes and the associated documentation requirements.

You are familiar with Incoterms, international logistics practices, and the commercial and legal documentation involved in major export operations.

You have proven ability to collaborate effectively within multicultural and international teams.

Associated Skills :

You are :

• A proactive professional with a flair for innovation and a commitment to continuous improvement.
• Capable of managing multiple tasks simultaneously with efficiency and precision.
• Comfortable navigating complex technical environments and coordinating diverse stakeholders.
• Adaptable and culturally aware, thriving in international and cross-functional settings.
• Rigourous and organized, especially when handling documentation and logistics flows.

"At Axens, we challenge stereotypes and clichés.
It is actually the foundation of our commitment to Diversity Equity &
Inclusion.
Only your talent and personality matter to us"