Director, Facilities Manager

Job Description – Senior Facilities Manager – Paris, France
JLL Work Dynamics
Account - Department of Foreign Affairs and Trade (DFAT)
Overall Role And Responsibilities
Note: People holding relevant United Kingdom or Australian government security clearance would be preferential, but it is not a mandated requirement.
JLL is the global property service provider for the Australian Department of Foreign Affairs and Trade (DFAT). The portfolio comprises approximately 1,000 properties (both owned and leased), across 80+ countries and includes Chanceries/Embassies and Residential properties.

Reporting to the JLL Regional Operations Lead (Germany based), the Senior Facilities Manager (SFM) will be based at the Australian Embassy, Paris, and overall responsibility to ensure facilities management of day-to-day activities for this and other assigned sites within Europe are delivered.

You will be the on-site key point of contact for client staff and key stakeholders, including tenants. As the SFM you will have overall responsibility for managing comprehensive engineering and facilities management services, staff, contractors, equipment and supplies as required under the Contract.

The position will require proactive management, engagement and communication with DFAT and stakeholders to ensure service activities do not impact on operations, visitations and events.

Major Responsibilities
Strategic and operational responsibilities are extensive and include:

Stakeholder management (DFAT Senior Administration Officer and JLL facilities management staff, DFAT staff and tenants and third-party vendors);

People Management (assigned JLL staff and on-site third-party contractors), This includes performance, moral, teamwork, training and development and, communication requirements.

Risk Management, including incident, reporting, emergency response support and site attendance as and when required.

Property inspections and monitoring of remote site activities.

Asset Management Planning.

Quality Assurance, Health and Safety, and Engineering compliance.

Procurement & Contractor Management.

Maintenance and technical facilities operations.

Minor works Project Management.

Budget and Financial Management; and

Value add and innovation.

CANDIDATE SPECIFICATION: KEY COMPENTENCIES FOR SUCCESS
Minimum Bachelor's degree in facilities management, building, business or other related field and/or 5-7 years' experience in facilities, property management or related field.

Fluent in English and French.

Experience or demonstrated capability to work in a complex environment along with the management of remote sites.

Detailed understanding of technical aspects of property (may include Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system, Access control systems).

Knowledge of and experience in managing critical infrastructure, systems and environments.

Client Focus & Relationship Management

Capacity to interpret and proactively manage commercial contracts.

Strong budget management and financial analysis skills.

Knowledge of local occupational health and safety requirements.

Strong customer service-oriented attitude and ability to liaise with high level personnel.

Ability to manage conflicting priorities and work well under pressure.

Problem solving skills – capacity to deal with ambiguity and solve complex problems effectively.

Strong communicator – good presentation skills and possesses strong verbal and written communication skills (English);

Flexible – able to adapt to rapidly changing situations.

Self-motivated, confident and energetic.

This is a rare opportunity to join a large, enthusiastic and dynamic team in the provision of global property services to a highly recognisable and well-regarded Australian Government Department.

JLL is a financial and professional services firm operating in 80 countries and providing real estate services and investment management to clients seeking increased value by owning, occupying and investing in real estate. JLL's Corporate Solutions business provides outsourcing solutions and professional consulting services to corporate occupiers of real estate across the globe. This growing business is enjoying an exciting phase of expansion into new territories across Europe, the Middle East and Africa ("EMEA").

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community.

KEY STAKEHOLDERS
DFAT Client (based in Canberra - Australia), DFAT staff based in the Chancery and residential compounds under management.

JLL Senior management.

Contractors and vendors.

REPORTING TO
Regional Operations Lead, Europe & Africa.