Receptionist / Office Services Support (45 )
il y a 13 heures
In this role you will be responsible for managing the office reception and providing ad-hoc support for office tasks, working closely with another team member. You will serve as key point of contact for other office members, supporting day-to-day coordination and communication.
This is a part time role with 18 working hours per week.
YOUR RESPONSIBILITIES- Primary point of contact for telephone switchboard
- Manage daily mail, courier services, and reception email inbox
- Oversee office maintenance, including cleaning company and other external suppliers or service providers
- Maintain kitchen facilities, including restocking fridges
- Manage meeting room reservations and prepare conference rooms for internal and external meetings, including arranging coffee, beverages, and catering
- Coordinate office and team events
- Serve as primary IT point of contact for employees, coordinating on and off-boarding for employees, setting up IT equipment
- Responsible for managing company mobile devices and associated contracts
- Order office supplies, maintain stock level in storage
- Coordinator of company parking and allocations
- Provide support for Management Assistant, including event coordination and administrative errands for Management
- Relevant experience in a similar role
- Minimum 3 years of experience working in a support function like office manager or receptionist
- Tech-savvy with good knowledge of Microsoft Office
- Excellent organisation and time management skills
- Structured way of working and ability to prioritise
- Collaborative, communicative, team player and a mindset to improve processes
- Ability to handle sensitive information with discretion
- Fluency in German (native speaker level) and English is a must. Any other language is an added benefit. Fluency in Swiss German is highly preferred
- Valid class B driver's licence
- Broad variety of tasks and freedom to act
- Plenty of opportunities to challenge and drive things forward
- Enjoying taking off together with motivated and professional colleagues
- The chance to shape a loved brand that makes people smile all around the world
- An established and growing company with a strong reputation
- A fair compensation and many cool benefits
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