Emplois actuels liés à Trainee, Asset Operations, PPM Tool Implementation Support - Paris, Île-de-France - Ipsen

Title:

Trainee, Asset Operations, PPM Tool Implementation Support

Company:

Ipsen Pharma (SAS)

About Ipsen:

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

 Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company's success. Join us on our journey towards sustainable growth, creating real impact on patients and society

For more information, visit us at  and follow our latest news on LinkedIn and Instagram.

Job Description:

Job Title:  

Trainee, Asset Operations, PPM Tool Implementation Support

Division / Function: 

Asset Operations Team, within Global Portfolio Operations (GPO)

Manager's Job Title: 

Head of Asset Operations

Ipsen Job Profile:

Strategy & Transformation

Location:

Paris (FR)

WHAT - Summary & Purpose of the Position

The primary mission of the Trainee, Asset Operations, PPM Tool Implementation Support is to assist the implementation of the new Program and Portfolio Management (PPM) tool, with a focus on supporting critical activities enabling tool implementation, configuration, and data migration.

The secondary mission of the Trainee, Asset Operations, PPM Tool Implementation Support, when not working on their primary mission, will be to support Asset Operations Leads (AOLs) in operational delivery of portfolio programs and continuous improvement activities targeting process efficiency updates, transformation initiatives, and internal communication events for the GPO organization.

The Trainee, Asset Operations, PPM Tool Implementation Support will be working under the supervision of the Head of Asset Operations, and will closely collaborate with several key members of the GPO organization, including AOLs, Heads of Asset Operations, Head of Portfolio Analytics & Reporting, Head of Portfolio Operations & Governance Excellence, CMC Project Managers (CMC PMs), Executive Assistant as well as being exposed to other functions representatives within and outside R&D.

WHAT - Main Responsibilities & Technical Competencies

Transversal Projects Execution

• Work in partnership with the Head of Asset Operations, Head of Portfolio Analytics & Reporting, Head of Portfolio Operations & Governance Excellence, and AOLs to deliver transversal projects aiming at continuous improvement of process, tools and operational execution across the Asset Operations and GPO organizations, with a specific focus on the implementation phases of the program and portfolio management (PPM) tool (see below).

PPM Tool Implementation

• Work in close collaboration with the Head of Portfolio Analytics & Reporting and the IT team for System Configuration & Data Migration Support
  • Assist with mapping existing project data (from Excel, MS Project, or legacy tools) to the new PPM system's data fields.
  • Assist with establishing specifications for integrating the new Tool in the IT landscape.
  • Perform data cleansing and validation checks (e.g., removing duplicates, standardizing naming conventions).
  • Support test uploads of data and verify accuracy post-migration / post-integration.
  • Help document configuration decisions (e.g., portfolio hierarchies, project templates, workflow rules).
  • Maintain version control of configuration and test documentation.
• Work in close collaboration with the Head of Portfolio Analytics & Reporting and the AOLs for Populating the new tool with Project Plans
  • Assist the AOLs in creating the Projects' plans in the new tool
  • Ensure the standardized Work Breakdown Structure (WBS) is applied.
• Work in close relationship with Heads of Portfolio Analytics & Reporting for Project Reporting and Performance Tracking
  • Run and validate reports from the new tool (e.g., project status, budget tracking, resource allocation).
  • Assist in building dashboards or visualizations (using Power BI, or built-in tool features).
  • Compare data outputs between old and new systems to ensure consistency.
  • Maintain metrics on system usage and adoption.

Support to Operational Delivery

• If time and schedule of the PPM tool implementation activities allows; work in close relationship with AOLs and/or CMC PMs to support the operational delivery of portfolio programs.
  • Update of onboarding materials (i.e. slide deck training material, asset charters for Asset Operations team)
  • Introduction to planning tool and planning update under AOL/CMC PM supervision
  • Insights creation (transversal Asset Operations data collection and analysis to identify potential trends and improvements)
  • Introduction to resource management tools and process under AOL/CMC PM supervision
  • Asset engagement exercises

Trainee/Apprentice Asset Operations Competency Matrix:

Stakeholder Management

Engages with functional teams and internal stakeholders to ensure smooth execution of project activities. Supports cross-functional collaboration but has no influence on senior leadership.

Risk & Issue Management

Identifies and mitigates project risks at the operational level. Escalates major issues to management and supports corrective action plans.

Communication & Negotiation

Communicates with project teams, and asset team lead. Presents project updates internally but has limited exposure to senior leadership.

Change Management & Process Improvement

Adapts to changes in project scope. Follows established processes

KPI & Performance Tracking

Tracks project milestones, timelines, and quality metrics. Reports on deviations and corrective actions.

Strategic Thinking & Innovation

Implements existing project strategies efficiently

Data, Data Management & Analytics

Collects and organizes project-related data using basic tracking tools. Supports reporting

Reporting

Prepares regular project status reports for internal teams and stakeholders. Ensures data accuracy and timely submission.

HOW - Behavioural Competencies Required

Excellence in Execution

• Approaches priority setting and setting the stage through the lens of execution

• Establishes clarity about the goals, accountabilities, timelines, and next steps; can identify/spot opportunities for real impact on patient and society

• Able to be focused and performance-driven with clear KPIs

• Plans and aligns effectively (steps, resources, timelines etc.)

• Displays a commitment to best practice sharing and setting

• Promotes single point of accountabilities

This role involves managing multiple projects, timelines, and deliverables. Excellence in execution ensures the trainee can prioritize, plan, and deliver effectively.

Collaborates

• Collaborates and communicates without boundaries, continuously removes organizational barriers

• Focuses on continuous improvement; integrates and leverages key learnings, showcases resourcefulness, learning/experimenting at scale, demonstrates strong entrepreneurial behaviors and mindset

The trainee will work with various stakeholders across departments. Collaboration is essential to navigate cross-functional teams and deliver results.

Communicates Effectively

• Asks open questions and digs deeper; shows care and respect for different perspectives (both verbally and non-verbally) and able to relate to other points of view

• Communicates transparently, "tells it how it is" while keeping the communication respectful

• Builds clear and crisp messages with structure and focus, uses visual communication and storytelling to make the message easy to digest and connect with the outcomes

• Demonstrates gravitas

Clear communication is vital for preparing training materials, meeting documentation, and stakeholder updates.

Manages Ambiguity

• Can make high quality decisions and act or lead without perfect information

• Demonstrates resilience and is able to let go of sureness

The role involves working in transformation and tool implementation projects, which often lack clear paths. Managing ambiguity is key to navigating uncertainty.

Nimble Learning

• Recognizes effort, successes, as well as failures, and ensures key learnings are integrated into ways of working/being

• Rebounds from setbacks and adversity when facing difficult situations

As a trainee, the ability to learn quickly from both successes and failures is crucial for adapting to new tools, processes, and organizational dynamics.

HOW - Knowledge & Experience

Knowledge & Experience (essential):

• Experience in supporting IT tool implementation and data migration.
• Previous exposure to project management and project management tools
• Interest for the Pharmaceutical / Biotech industry and appetence for understanding of the drug development process, clinical development, and project management.
• Agility, proactivity, problem solving and emotional intelligence.
• Ability to work collaboratively in a cross functional environment.
• Excellent communication (written and verbal) and interpersonal skills.
• Experience at working both independently and in a team-oriented environment.
• Demonstrated ability to effectively prioritize, multitask and execute tasks in a fast-paced environment.
• Important sense of urgency and ability to pace the team work to complete milestone achievement in highly competitive environment.
• Strong customer and patient focus

Knowledge & Experience (preferred):

•  none

Education / Certifications (essential):

• Bachelor's degree in science.

Education / Certifications (preferred):

•  Education in computer science or IT engineering is a plus.

Language(s) (essential):

•  English

Language(s) (preferred):

• French is a plus.

Nous nous engageons à créer un lieu de travail où chacun se sent écouté, valorisé et soutenu, où nous incarnons « The Real Us*». La valeur que nous accordons aux différentes perspectives et expériences motive notre engagement en faveur de l'inclusion et de l'égalité des chances. Lorsque nous intégrons des modes de pensée diversifiés, nous prenons des décisions plus réfléchies et découvrons des solutions plus innovantes. Ensemble, nous nous efforçons de mieux comprendre les communautés que nous servons. Cela signifie que nous voulons également vous aider à donner le meilleur de vous-même lorsque vous postulez à un poste chez nous. Si vous avez besoin d'aménagements ou d'aide pendant le processus de candidature, veuillez en informer l'équipe de recrutement. Ces informations seront traitées avec soin et n'auront aucune incidence sur le résultat de votre candidature. *Soyons nous-même

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