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Junior Project Manager in Public Affairs
il y a 3 semaines
Freelance – Junior Project Manager in Public Affairs
(Internal Operations & Executive Support)
at Darwin Associates
Location:
On-site — 23 quai de Bourbon, 75004 Paris
Assignment duration:
Freelance position or a a 12‑month fixed-term contract (renewable).
Workload:
Full-time (5 days/week - from 9.00 am to 6.00 pm) on site –
no remote work
.
Daily rate:
TBD (depending on experience)
About Darwin Associates
Darwin Associates is a lobbying and public affairs consultancy advising major brands, institutions, and executives at the heart of European and global policy and geopolitical dynamics.
1) Key Responsibilities
Executive calendar and network management
- Manage a high-level executive calendar: schedule, prioritize and coordinate internal/external meetings and events (approx. 10 per week) to optimize leadership time and decision-making.
- Develop and maintain the executive's relationship network through targeted outreach and strategic follow-up with senior stakeholders.
- Map and monitor EU/international events in line with Darwin's and clients' priorities.
Internal coordination and team organization
- Organize and facilitate internal meetings: prepare agendas, lead team sessions, capture decisions, follow up on action items, and keep the team aligned on priorities and deadlines.
- Coordinate team tasking and to-do lists; ensure projects and deliverables progress smoothly; report key updates and outcomes to leadership.
- Adapt to shifting priorities; proactively resolve conflicts, reorganize plans and re-prioritize as new needs arise.
Monitoring and content support
- Produce daily policy/political monitoring aligned with clients' priorities.
- Deliver weekly business monitoring.
- Manage the weekly nominations and congratulations outreach email (as applicable).
- Support the Chief of Staff and CEO with briefing books and annual travel planning.
Workflow and information/database management
- Update and maintain website content.
- Building a communication agenda and producing the communication content following Darwin's 3 patrons of communication, mainly via LinkedIn/newsletter.
- Oversee the CRM database: cleaning the remaining contacts (around 4000 contacts), keeping the contacts information updated and tagged.
- Manage high volumes of information efficiently; synthesize and streamline workflows and processes when needed.
2) Profile
Experience:
Minimum 2 years' experience in project management, office management, executive assistance, or internal operations.
Please note, we will not consider profiles that hasn't worked for a duration of at least a year in a long-term work contract.
Skills
- Fluent English and French (German or other languages are a plus).
- Strong digital skills: advanced Microsoft Office (Excel/PowerPoint/Word), Canva and CRM platforms (Pipeliner).
- Excellent organization and multitasking skills; proven ability to support executives and teams in fast-paced environments.
- Knowledge of the EU Institutions
Personal qualities
- Proactive, detail-oriented, reliable, and solution-driven.
- Strong communication and interpersonal skills.
- Resilient and flexible when managing shifting priorities and high information flows.
Career Development
This role offers direct exposure to senior-level operations and high-level networks, with room for increased autonomy and internal leadership over time.
You are the right fit if you:
- Enjoy making teams and executives more effective through structure and clear communication.
- Love bringing order to complex workflows and adapting quickly to change.
- Like orchestrating internal operations and leading meetings behind the scenes.
Apply: Send your CV and cover letter to
– please note only the application sent via email with a cover letter and short presentation will be considered).
