Public Affairs Junior Project Manager

Public Affairs Junior Project Manager
(Internal Operations & Executive Support)
at Darwin Associates

Location:
On-site — 23 quai de Bourbon, 75004 Paris

Assignment duration:
Freelance position or a a 12‑month fixed-term contract (renewable).

Workload:
Full-time (5 days/week - from 9.00 am to 6.00 pm) on site – no remote work.

Daily rate:
TBD (depending on experience)

About Darwin Associates

Darwin Associates is a lobbying and public affairs consultancy advising major brands, institutions, and executives at the heart of European and global policy and geopolitical dynamics.

1) Key Responsibilities

Executive calendar and network management

• Manage a high-level executive calendar: schedule, prioritize and coordinate internal/external meetings and events (approx. 10 per week) to optimize leadership time and decision-making.
• Develop and maintain the executive's relationship network through targeted outreach and strategic follow-up with senior stakeholders.
• Map and monitor EU/international events in line with Darwin's and clients' priorities.

Internal coordination and team organization

• Organize and facilitate internal meetings: prepare agendas, lead team sessions, capture decisions, follow up on action items, and keep the team aligned on priorities and deadlines.
• Coordinate team tasking and to-do lists; ensure projects and deliverables progress smoothly; report key updates and outcomes to leadership.
• Adapt to shifting priorities; proactively resolve conflicts, reorganize plans and re-prioritize as new needs arise.

Monitoring and content support

• Produce daily policy/political monitoring aligned with clients' priorities.
• Deliver weekly business monitoring.
• Manage the weekly nominations and congratulations outreach email (as applicable).
• Support the Chief of Staff and CEO with briefing books and annual travel planning.

Workflow and information/database management

• Update and maintain website content.
• Building a communication agenda and producing the communication content following Darwin's 3 patrons of communication, mainly via LinkedIn/newsletter.
• Oversee the CRM database: cleaning the remaining contacts (around 4000 contacts), keeping the contacts information updated and tagged.
• Manage high volumes of information efficiently; synthesize and streamline workflows and processes when needed.

2) Profile

Experience
: Minimum 2 years' experience in project management, office management, executive assistance, or internal operations. Please note, we will not consider profiles that hasn't worked for a duration of at least a year in a long-term work contract.

Studies:

Required academic background in 
Political Science, EU Affairs, International Relations, or Law

.

A 
Master's degree

in 
European Affairs, International Affairs, Political Science, or Law

is mandatory.

Skills

• Fluent English and French (German or other languages are a plus).
• Strong digital skills: advanced Microsoft Office (Excel/PowerPoint/Word), Canva and CRM platforms (Pipeliner).
• Excellent organization and multitasking skills; proven ability to support executives and teams in fast-paced environments.
• Knowledge of the EU Institutions

Personal qualities

• Proactive, detail-oriented, reliable, and solution-driven.
• Strong communication and interpersonal skills.
• Resilient and flexible when managing shifting priorities and high information flows.

Career Development

This role offers direct exposure to senior-level operations and high-level networks, with room for increased autonomy and internal leadership over time.

You are the right fit if you:

• Enjoy making teams and executives more effective through structure and clear communication.
• Love bringing order to complex workflows and adapting quickly to change.
• Like orchestrating internal operations and leading meetings behind the scenes.

Apply
: Send your CV and cover letter to – please note only the application sent via email with a cover letter and short presentation will be considered).