Executive Assistant Volvo Trucks France

Le transport est au cœur de notre société. Pourquoi ne pas mettre votre compétence au service de l’élaboration des solutions de transport et infrastructure durables de demain ? Si vous souhaitez agir à l'échelle mondiale en travaillant sur les technologies les plus avancées et avec les meilleures équipes, alors nous pourrions parfaitement nous entendre. Executive Assistant Are you an individual with exceptional organizational skills and a talent for multitasking? Do you thrive in dynamic environments, demonstrate proactive problem-solving, and communicate with professionalism? If so, we invite you to explore this exciting opportunity to support our management team. Volvo Trucks France management team is looking for a new talent. As an executive assistant reporting to the Managing Director, you will be part of the management team and you will support your colleagues in our journey to transform the organization towards future challenges. This role requires a resourceful and reliable individual who can anticipate needs, prioritize tasks, and contribute to a positive work environment. If you are ready to make a meaningful impact and support senior leadership, we would love to hear from you. What you will do As an executive assistant you will : * Provide comprehensive administrative support to the Managing Director and the management team, including managing complex calendars, organizing meetings and events, coordinating travel arrangements, both domestic and international, and preparing reports—all with the highest level of confidentiality and professionalism. * Coordinate and follow up on key transformation initiatives within the management team to ensure timely execution and alignment with department goals. * Facilitate clear, effective communication within the team, as well as with other departments and external stakeholders, promoting collaboration and transparency. * Independently manage delegated tasks and proactively propose process improvements to optimize efficiency and effectiveness. * Arrange travel and handle expense reports with accuracy, ensuring compliance with company policies. * Coordinate all aspects of meetings and special events (onsite and offsite) * Prepare presentations for meetings as needed. * Other duties as assigned What skills are we looking for? The successful applicant * Maintains a positive attitude * Works collaboratively within a team * Manages multiple tasks simultaneously with accuracy and timeliness * Demonstrates organizational abilities * Handles confidential information appropriately * Communicates effectively Education and Experience: * A minimum of 5+ years of relevant experience, preferably in a international environment. * Ability to work effectively with individuals in various positions. * Ability to listen, understand detailed discussions, and translate information into documentation and actions. * Proficient experience with Office 365 and willingness to learn new tools and processes. * Strong time management skills and ability to meet deadlines. * Experience managing projects/processes and working independently with limited supervision. * Commitment to maintaining high standards of professionalism and integrity. * Fluent in English. You are ambitious, you want to learn and to grow fast, you love working in a changing environment and want to be part of it. You haven’t all of those skills, but you really are motivated by joining our company and ready to learn feel free to apply Nous attachons une grande importance à la confidentialité de vos données et n'acceptons donc pas les candidatures par mails. Qui nous sommes et en quoi nous croyons Nous sommes engagés à façonner l'avenir des solutions de transport efficaces, sûres et durables. Réaliser notre mission crée d'innombrables opportunités de carrière pour les talents au sein des marques et entités leaders du groupe. Postuler à ce poste vous offre l'opportunité de rejoindre le groupe Volvo. Chaque jour, vous travaillerez avec certains des esprits les plus brillants et créatifs de notre domaine afin de laisser notre société dans un meilleur état pour la prochaine génération. Nous sommes passionnés par ce que nous faisons et nous prospérons grâce au travail d'équipe. Nous sommes presque 100 000 personnes unies à travers le monde par une culture de soin, d'inclusivité et d'autonomisation. Chez Volvo Trucks, vous contribuerez à ouvrir la voie à une industrie du transport durable. Depuis près d'un siècle, nous innovons pour les gens - pour rendre la vie plus facile, meilleure et plus sûre. Conduire le changement est notre promesse à nos clients, à l'industrie et à la société. Chez Volvo Trucks, nous partageons la curiosité d'apprendre, nous travaillons avec passion et nous embrassons le changement pour rester en tête. Rejoignez-nous, ensemble nous faisons avancer le monde dans lequel nous voulons vivre.