Administrative & Fleet Coordinator

JLL empowers you to shape a brighter way.   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. MAIN RESPONSIBILITIES FLEET MANAGEMENT
* Manage company vehicle orders
* Prepare ordering guides, vehicle lists, and related documentation
* Liaise with leasing companies, garages, and manufacturers
* Act as the main point of contact for client users
* Prepare administrative documentation for vehicle deliveries
* Handle administrative processing of vehicle returns
* Manage short-term vehicle rentals
* Collect and distribute information and documents on a regular basis
* Maintain and update tracking tools and documentation
* Manage Agilent traffic fines and violations MEAL CARD & STAFF RESTAURANT ACCESS MANAGEMENT
* Process monthly meal card top-ups for resident and hybrid employees (national follow-up for approximately 290 beneficiaries)
* Manage access to the staff restaurant (RIE) for on-site employees OCCUPATIONAL HEALTH / MEDICAL VISITS FOLLOW-UP
* Organize pre-employment, return-to-work, periodic, and employer-requested medical visits
* Maintain and update tracking files
* Manage annual memberships and contribution requests
* Send monthly reports related to specific Agilent medical follow-up (INB employees) CLIENT FINANCIAL FOLLOW-UP
* Record client invoices on a daily basis
* Verify invoices and update tracking files
* Follow up on unpaid invoices, reminders, and purchase orders (POs)
* Coordinate with Accounts Payable teams (India) and suppliers FMP FOLLOW-UP
* Create and monitor operational requests GENERAL ADMINISTRATION
* Manage correspondence, notices, and procedure updates
* Provide general administrative support TEAM BACK-UP SUPPORT
* Provide back-up support for other administrative team members during holiday periods EXPERIENCE & REQUIRED SKILLS
* Proficiency in Microsoft Office tools:
* Excel: advanced level
* Outlook: advanced level
* Word / PowerPoint: intermediate level
* English: intermediate to professional working proficiency
* French: professional working proficiency
* Strong written communication skills
* Ability to adapt to changing priorities
* Ability to manage multiple tasks simultaneously
* Strong organizational and time management skills
* Attention to detail, dynamism, and autonomy
* Problem-solving mindset
* Strong customer service orientation
* Good communication and active listening skills

Location:
On-site –Les Ulis, Île-de-France If this

job description
resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement [https://www.us.jll.com/en/careers/candidate-privacy-statement]. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com [HRSCLeaves@jll.com]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us [https://www.us.jll.com/en/contact-us] page > I want to work for JLL.