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Director of Administration and Finance

Il y a 4 mois

Lyon, France WHO Temps plein

DESCRIPTION OF DUTIES

1.Promotes and supports IARC's objectives by serving as principal adviser to the Director on all administrative, financial, budgetary and legal matters, including matters related to organizational development and the efficient use of IARC's human and financial resources.

2.In conjunction with the Director, works to create a good working environment throughout IARC.

3.Advises on improvement and rationalization of IARC management, in general, and on administrative, budgetary and financial aspects of programme planning and implementation, in particular.

4.Ensures the correct conduct of financial and budget matters.

5.On behalf of Director IARC, promotes the security of IARC staff and property.

6.Provides advice on legal, protocol and diplomatic matters.

7.Optimizes, through ongoing review and revision, the IARC administrative policies and procedures to match the requirements of a modern, progressive international research organization. Notably, to ensure:

·Provision of accurate, timely and informative financial data to scientific branches.

·Efficient routing and clearance of documents.

·High quality space for laboratory and non-laboratory-based scientists as well as administrative staff by maintaining and developing the Agency's premises.

·Communication of the working procedures of Administration and Finance to all staff in order to develop an integrated, cohesive organization with mutual appreciation of scientific and administrative roles.

8.Plan, coordinate and direct the overall programme of the administrative services provided to IARC including the Administrative Services with Supply, Registry and the operations and maintenance of IARC's premises, Budget and Finance, Human Resources, IT services, the incumbent must:

·Inspire, guide, coordinate, facilitate, supervise and evaluate the work of the services assigned to the Division of Administration and Finance, providing orientation and leadership to the staff, promoting teamwork and staff development.

·Oversee staff relations and disciplinary matters, including necessary investigation and implementation of the Director's decision thereon.

·Review all legal documents and contracts and deal with all legal and administrative aspects in relation to legacies made to IARC.

9.Contributes to IARC programme and policy development by:

·Supporting the Director in strategic planning, including risk projection

·Participating in and supervising the preparation and submission to the Director of the programme budget and related documents.

·Assisting the Director at the Agency's Governing and Scientific Council meetings and present documents or answer questions, as the Director may decide, on administrative, financial and budgetary matters.

·Advising on programme and policy development and on major managerial options.

·Chairing and providing leadership to the IARC Operational Team and participating in the IARC Senior Leadership Team.

10.Represents IARC in the areas of administration and finance by:

·Communicating with governments, institutions and donors regarding administrative and financial matters.

·Liaising with French government officials and the City of Lyon.

·Facilitating efforts for the mobilization of extra-budgetary resources.

11.Performs other related duties as required by the Director.

WHO COMPETENCIES

·Teamwork.

·Communication.

·Creating an empowering and motivating environment.

·Ensuring effective use of resources.

·Moving forward in a changing environment.

·Building and promoting partnerships across the organization and beyond.

FUNCTIONAL SKILLS AND KNOWLEDGE

Essential:

·Ability to develop strategy and forward-looking plans.

·Excellent skills in modern management methods.

·Proven skills in organization development and change management.

·Excellent oral and written communication skills.

Desirable: Knowledge of WHO administrative and financial policies and practices.

REQUIRED QUALIFICATIONS

EDUCATION

Essential :Advanced university degree in law, finance, economics, public or business administration, or other fields related to management.

Desirable: Training in modern management-related techniques such as digital workplace and digital integration, data-driven decision making, etc. Advanced certified training in project management.

PROFESSIONAL EXPERIENCE

Essential: At least 15 years’ experience in progressively senior positions in administration and finance of a large public sector organization, including management of a large budget, with a minimum of 7 years of experience within the United Nations common system.

Desirable: Experience in administration of reputed biomedical research institute.

USE OF LANGUAGE SKILLS

Excellent knowledge of English or French with a good working knowledge of the other language.

OTHER SKILLS ( IT)

Familiarity with enterprise resource planning (ERP) systems such as SAP or Workday.