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Office Administrator
Il y a 4 mois
YOUR GOAL
Your objective is to ensure the bookkeeping of the Paris office and liaise with the Finance Department(based in Geneva HQ), as well as support the sales team in our Paris office in various administrative tasks.You will also be responsible for the office management and general administration.
RESPONSIBILITIES
Accounting (in collaboration with HQ Finance team) :
Verify payments received from clients
Support the sales team for requests on operations (with clients and suppliers)
Bookkeeping of suppliers and customers invoices
First contact with suppliers and authorities
Ensure the validation of invoices by the proper manager
File suppliers and customers invoices
Prepare suppliers payments batches
Gather staff business expenses/receipts
Office Administration:
Administrative assistance to the office’s team
Manage appointments, bookings, business trips reservations
Manage the office phone line, post mail and e-mails
Order and manage the office’s supplies
Support other internal departments (HQ Management, HR, Legal, etc.) with their requests
Process incoming documents and ensure their quick transmission to the department in charge
Ensure the fully functioning of the office with external suppliers and building administrators
Keep the database up to date with contacts and addresses (clients, suppliers, etc.)
All other administrative tasks related to the function
QUALIFICATIONS AND PROFILE
Perfect mastery of English and French, written and spoken
Excellent command of Excel and IT tools in general
An accounting or bookkeeping experience will be a great asset
Experience with NetSuite/ Oracle a plus
High sense of responsibility and organization
Excellent ability to work autonomously
Team player and proactive
EU citizenship or existing work visa for France
Full application file (CV, cover letter, work certificates) to be sent to hr@lunajets.com
WE OFFER
Office located in the heart of Paris
Dynamic environment and daily collaboration with all our offices abroad
Personalized training and supervision from Geneva HQ
Evolutive position and salary (start at EUR 30’000/year)
Professional phone and laptop
Variety of company benefits
Annual trip to Geneva HQ
