Programme Assistant

il y a 6 jours

Paris, Île-de-France UNESCO Temps plein
OVERVIEW

Post Number : SC 141

Grade : G-5

Parent Sector : Natural Sciences Sector (SC)

Duty Station: Paris

Job Family: Natural Sciences

Type of contract : Fixed Term

Duration of contract : 2 years, renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 05-AUG-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Only candidates who are entitled to work in France may apply to this position

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Assistant Director-General of the Natural Science's Sector (ADG/SC) and the Director of the Division of Ecological and Earth Sciences, and under the direct supervision of the Chief of Earth Sciences and Geoparks Section (EES/EG), the incumbent will support the EES/EG Section with administrative matters and office support functions. The incumbent will ensure the quality and consistency of the office workflows and information management.

The incumbent shall in particular be required to perform the following tasks:


Budgetary Support:

Review and analyse budgetary data from current and past initiatives. Respond to budgetary inquiries and draft regular and ad hoc budgetary /financial updates, reports, statistics, and projections for management, staff, and donors for regular programme and extra-budgetary funds.

Programme Administration:

Assist in organizing statutory meetings, outreach activities, partnership initiatives, and special events. Retrieve, research, and verify information for relevance and accuracy. Assemble documents, prepare agendas, reports, presentations, and speeches according to standards and formats. Handle logistical arrangements such as venue selection, participant lists, invitation letters, and processing requests for translation, printing, and document dispatch for statutory meetings. Coordinate services for webcasting, recording, and transcription of debates.

Administrative Coordination:

Assess and coordinate administrative support for external expert missions, meetings, events, workshops, seminars, travel, document processing, and consultant engagements. Inform management and team members about processes, procedures, and timeframes for securing administrative services needed for programme/ project execution. Initiate contractual documents for consultants/temporary assistance, prepare purchase requisitions, verify payment requests, and provide information on payment status and obligations.

Project and Programme Reporting:

Guide and support project and programme reporting requirements. Prepare human resources' related requests (e.g., recruitment of temporary personnel, transfers). Process visas and other documentation as needed. Initiate travel authorisations and make travel arrangements for team staff. Provide assistance to partners and stakeholders as required.


Documentation and Records Management:

Maintain and update programme and project documentation and records. Research and track background information and documentation. Maintain electronic and hard-copy files/records/data sources up to date on budgetary data, contracts, personnel, and other administrative matters. Update staff and equipment listings. Ensure the proper creation and closure of files and their safe retention. Provide general office assistance, including receiving, registering, reviewing, and drafting correspondence and emails. Type a variety of reports and tables to document and transmit administrative or budgetary information. Verify outgoing correspondence for completeness, accuracy, and compliance with UNESCO format standards. Maintain mailing lists and other contact lists. -
For detailed information, please consult the UNESCO Competency Framework.
COMPETENCIES (Core / Managerial)
Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)Professionalism (C)REQUIRED QUALIFICATIONS

Education

Completed secondary, technical or vocational education.

Work Experience

Minimum five (5) years of relevant work experience in secretarial, and administrative support tasks or related tasks, preferably in an international environment.

Skills and competencies

Good analytical and organizational skills; Good interpersonal and communication skills, including good drafting skills in English and/or French. Ability to draft correspondence and correct documents. Good organizational and coordination skills. Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds. Ability to work effectively and maintain effective working relations within a multi-cultural environment. Diplomacy and politeness in dealing with external and internal partners requesting information. Flexibility to adjust work schedules and priorities and capacity to work effectively under pressure. Ability to manage heavy workloads and to meet tight deadlines, paying close attention to detail. Solid computer skills, proficiency in the use of MS Office (Word, Excel, Outlook, PowerPoint, etc.).

Languages

Excellent knowledge of French or English and good knowledge of the other working language.DESIRABLE QUALIFICATIONS

Education

General administrative training and a background in the field of natural sciences or a related field.

Work Experience

Familiarity with UN system or administrative operation of UN agencies. Experience in providing programme and administrative support services. Relevant work experience in an international environment/organization/institution. Experience in drafting communication materials. Experience in administration in international organizations.

Skills and competencies

Excellent copy-editing and proofreading skills. Knowledge of UNESCO rules, administrative procedures, systems and standard practices. Ability to prepare documents, letters and reports in accordance with the appropriate format, style or content of documents ensuring compliance with UNESCO procedures.

Languages

Knowledge of another official UNESCO language (Arabic, Chinese, Russian, Spanish). BENEFITS AND ENTITLEMENTS

UNESCO's salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is EUR.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.


Footer

UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.



  • Assistant Programme

    il y a 3 semaines

    Paris 13 Gobelins, Île-de-France EPITECH Temps plein

    **EPITECH, expert en recrutement, recherche pour l'un de ses clients, 1 **ASSISTANT PROGRAMME H/F**.****Rôle & Mission**:Rattaché aux Responsable de Programme, vous intégrez un important acteur de l'immobilier. Vous occupez un poste complet et polyvalent:Assurer l'enregistrement et la saisie des informations et des divers documents afin de constituer des...

  • Assistant(E) de Programmes

    il y a 3 semaines

    Paris 08 Élysée, Île-de-France FED Immobilier Temps plein

    **Thibault Masson, consultant chez Fed Immobilier, dédié au recrutement des métiers immobiliers, recherche pour son client, un(e) Assistant(e) de programmes (F/H). Notre client, promoteur national et foncière fort de 150 collaborateurs à vision novatrice cherche à renforcer son équipe opérationnelle.****Votre fonction**:Dans le cadre du...

  • Alternance - Assistant Chargé de Programmation

    il y a 3 semaines

    Paris, Île-de-France France Télévisions Temps plein

    Alternance - Assistant Chargé de programmation plateformes sociales (F-H)**Identifiant**:3586**Nature du contrat**:Alternance**Durée**:12 mois**Lieu de travail**:ParisInformations complémentaires**Direction**:Antennes et programmes**Filière métier**:EDITEUR NUMERIQUEAlternance - Assistant Chargé de programmation plateformes sociales (F-H)**Ce que...

  • Assistant de Programme

    il y a 3 semaines

    Paris 02 Bourse, Île-de-France Up skills Temps plein

    **Description**UP SKILLS Cadres & Experts recherche pour un de ses clients, dans l'Immobilier et les travaux publics situé à Paris 2ème un Assistant de Programmes H/F en Intérim de longue durée pouvant déboucher sur une embauche.SALAIRE: 33K€Tickets restaurantVos missions:- Excellentes connaissances informatiques et à l'aise avec logiciels.-...

  • Programme Assistant

    il y a 1 mois

    Paris, Île-de-France United Nations Educational, Scientific and Cultural Organization Temps plein

    Job DescriptionDescription –>Under the overall authority of the Assistant Director-General for Communication and Information, overall guidance of the Director of the Division for Freedom of Expression, Media Development and Media and Information Literacy and the direct supervision of the Head, Unit for Media and Information Literacy and Digital...

  • Assistant de Programmes

    il y a 3 semaines

    Paris 08 Élysée, Île-de-France KARA TRAVAIL TEMPORAIRE & PLACEMENT Temps plein

    **KARA Travail Temporaire et Placement** recrute pour son client spécialisé dans la promotion immobilière de haute gamme et basé à Paris 8, **un assistant de programmes immobiliers H/F en CDI.**- **Votre rôle consistera au suivi des programmes immobiliers.**_**Gestion des opérations**- Gestion des constats d'affichage (constats d'huissier)-...

  • Programme Assistant

    il y a 3 semaines

    Paris, Île-de-France UNESCO Temps plein

    OVERVIEWPost Number: CLT 383Grade: G-4Parent Sector: Culture Sector (CLT)Duty Station: ParisJob Family: CultureType of contract: Fixed TermDuration of contract: 2 years, renewableApplication Deadline (Midnight Paris Time): 15-MAR-2023UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, ProfessionalismOVERVIEW OF THE FUNCTIONS...

  • Assistant de Programmes

    il y a 3 semaines

    Paris 08 Élysée, Île-de-France Kara Temps plein

    CDI Paris- Il y a 7 heuresÀ propos**KARA Travail Temporaire et Placement** recrute pour son client spécialisé dans la promotion immobilière de haute gamme et basé à Paris 8, **un assistant de programmes immobiliers H/F en CDI.**Missions- Votre rôle consistera au suivi des programmes immobiliers._**Gestion des opérations**- Gestion des constats...

  • Stage Assistant de Programmes Linguistiques

    il y a 3 semaines

    Paris, Île-de-France Calvin-Thomas Temps plein

    Calvin-Thomas recherche un(e) stagiaire à Paris Assistant(e) de programmes linguistiquesAvez-vous déjà vécu une expérience à l'étranger ? Croyez-vous en l'ouverture sur le monde par l'échange linguistique et culturel ?Calvin-Thomas est spécialisé dans les séjours culturels et linguistiques en destination anglophone, depuis 35 ans. Nous tenons à...

  • Assistant(E) de Programmes

    il y a 3 semaines

    Paris, Île-de-France Valophis Habitat Temps plein

    EXPANSIEL GROUPE VALOPHIS réalise plus de 1000 logements par an, en accession et en locatif, sur l'Ile de France. Son professionnalisme, reconnu par sa double certification ISO 9001 et 14001, en fait un acteur reconnu des collectivités locales pour mener à bien des opérations immobilières et d'aménagement. Nous recherchons un (e)**Assistant(e) de...

  • Programme Assistant

    il y a 3 semaines

    Paris, Île-de-France UNESCO Temps plein

    OVERVIEWParent Sector: Culture Sector (CLT)Duty Station: ParisClassification of duty station: filter12Standard Duration of Assignement: filter13Job Family: CultureType of contract: Non StaffLevel: Level 3Duration of contract: From 1 to 6 monthsApplication Deadline (Midnight Paris Time): 24-Feb-2023UNESCO Core Values: Commitment to the Organization,...

  • Assistant Commercial Des Programmes Internationaux

    il y a 3 semaines

    Paris, Île-de-France EPITA Temps plein

    **L'entreprise** GRANDE ÉCOLE D'INGÉNIEURS EN INFORMATIQUE**L'EPITA est une Grande École d'ingénieurs qui forme les meilleurs Computer Scientists de leur génération : ce sont elles et eux qui imaginent et créent le monde numérique de demain.Notre raison d'être : former des femmes et des hommes autonomes, audacieux, agiles et...

  • Assistant(E) Programme

    il y a 3 semaines

    Paris 08 Élysée, Île-de-France Walters People Temps plein

    Nous recrutons un(e) Assistant(e) Programme H/F pour un CDI. Le poste est basé à Paris 8. Vous travaillerez pour une foncière. Le poste est à pourvoir dès que possible avec une rémunération comprise entre 30000€ et 40000€ brut.Walters People est un cabinet de recrutement offrant des opportunités en intérim, CDD et CDI en Île de France, Rhône...

  • Assistant-e de Programme

    il y a 3 semaines

    Paris 20 Ménilmontant, Île-de-France RATP Habitat Temps plein

    **L'entreprise**Créée en 1959, **RATP Habita**t**, filiale immobilière sociale du Groupe RATP, construit et gère en Île-de-France **un patrimoine immobilier d'environ 9000 logements** destinés pour près de** 40 % d'entre eux aux salariés de la RATP**, mais aussi à d'autres réservataires comme l'État, les collectivités locales, Action Logement...

  • Assistant Programmes

    il y a 3 semaines

    Paris 17 Batignolles-Monceau, Île-de-France TAGERIM Temps plein

    Tagerim est un Groupe familial indépendant au rayonnement international. Fort de ses acquis capitalisés au cours de ces trente dernières années et d'une base financière solide, le Groupe Tagerim est structuré autour de trois métiers : la promotion immobilière, l'hôtellerie et la gestion de patrimoine.Aujourd'hui, le Groupe garde le cap sur ses...

  • Assistant directeur de programme Cybersécurité sur Paris

    il y a 1 semaine

    Paris, Île-de-France UMANTRUST Temps plein

    Nous recherchons pour un de nos clients un assistant directeur de programme Cybersécurité sur Paris.Réalisations: Suivi du plan de charge et du référentiel des livrables :• En relation directe avec le PMO du programme Cybersafe et la direction de programme, assurer, en collaboration avec les différents chefs de projets (CDP), l'actualisation du...

  • Stage - Assistant Conseiller de Programmes (F-h)

    il y a 3 semaines

    Paris, Île-de-France France Télévisions Temps plein

    Stage - Assistant Conseiller de Programmes (F-H)**Identifiant**:3368**Nature du contrat**:Stage**Lieu de travail**:ParisInformations complémentaires**Direction**:Antennes et programmes**Filière métier**:CONCEPTION ET SUIVI DES PROGRAMMESStage - Assistant Conseiller de Programmes (F-H)**Ce que nous vous proposons**Rejoindre France Télévisions, c'est...

  • Assistant chargé de programmes en alternance

    il y a 3 semaines

    Paris, Île-de-France Altarea Cogedim Group Temps plein

    Alternant - Assistant Responsable Programme - F/H Type de contrat: Alternance / StageA la fois promoteur & foncière, le Groupe Altarea est présent sur l'ensemble de la chaîne de valeur immobilière. Nos 2000 collaboratrices et collaborateurs se mobilisent et innovent chaque jour pour entreprendre pour la ville en développant de véritables quartiers en...

  • Assistant programmation

    il y a 1 mois

    Paris, Île-de-France ETABLISSEMENT PUBLIC DU MUSEE DU LOUVRE Temps plein

    Au sein du pôle Santé & Accessibilité du musée du Louvre, cette mission vous permettra de travailler auprès des publics de la santé et de l'accessibilité à la fois in situ au musée et hors-les-murs directement dans les établissements de Paris et d'Ile-de-France. Au quotidien les missions seront : Accueillir et informer les publics cibles et leurs...

  • Assistant Programme Specialist

    il y a 3 semaines

    Paris, Île-de-France UNESCO Temps plein

    OVERVIEWParent Sector: Education Sector (ED)Duty Station: ParisClassification of duty station: filter12Standard Duration of Assignement: filter13Job Family: EducationType of contract: Non StaffLevel:Duration of contract: 1 yearApplication Deadline (Midnight Paris Time): 30-June-2024UNESCO Core Values: Commitment to the Organization, Integrity, Respect for...