Executive Assistant

Unibail-Rodamco-Westfielddevelops andoperatesa portfolio of mixed-use,sustainableandpremiumreal estate assetsin the most dynamic cities in Europe and the United States.

Reinvent Being Together: Driven by our raison d’être, weare mobilizing to accelerateurban regeneration and help rethink the way we livetogetherin cities, by creating andoperatingsustainable and unique places that reinvent living together.At the heart of our destinations, we imagine differentiating and inspiring experiences that create new opportunities for exchange and connection between our visitors and brands.

A sustainable approach: Sustainable development is at the heart of our business. As a leader in our sector, we are determined to continue making an active contribution to the environmental transition of cities towards carbon neutrality.

TogetheratURW: The Group’s 2,000 employees work together to imagine andoperatesustainable destinations, where users are at the heart and which are catalysts for the vitality of the territories in which they arelocated.

We are currently looking forour : EXECUTIVE ASSISTANT- (F/M)

Permanentcontract

What will your day-to-day look like?

Reporting to the Group Director of Total Rewards and Talent Development, this role provides support to two Directors and works closely with the broader People team.

Approximately one-third of the role is dedicated to supporting the Group Director of Total Rewards and Talent Development within the People team. Key responsibilities include:

• Provide proactive executive support to the Group Director including calendar management, expensemanagement and coordination of internal meetings, in close collaboration with other Executive Assistants.
• Oversee the administrative budget of the Group HR team, including purchase orders and invoice follow-up, in coordination with Accounting, Procurement and Controlling teams.
• Coordinate recurring team meetings (team meetings, weekly connects, HR calls, one-to-one meetings, etc.), ensuring effective scheduling, logistics and follow-up.
• In coordination with the MDPeopleEurope, organize People team events throughout the year (team dinners, seminars, People Directors meetings, etc.) and support the onboarding of new HR team members in Paris.
• Handle sensitive People-related information with a high level of confidentiality and professionalism.

Approximately one-third of the role is dedicated to coordinating HR ledevents, seminars and key annual processes. Key responsibilities include:

• Coordinate scheduling and agenda management for major HR milestones involving senior leadership, MBmembers and HR leadership teams (Talent Reviews, Internal Reviews, People meetings and leadership events).
• Organize logistics for seminars, onboarding events, training sessions, Community Day and other internal events, including venues, accommodation, travel and catering.
• Coordinate with Workplace and other internal partners to ensure successful event delivery.
• Provide administrative support and follow-up for selected annual HR processes and initiatives.

Approximately one-third of the role is dedicated to supporting the Group Director of Concept Studio, URW’s in-house design team. Key responsibilities include:

• Provide proactive executive support to the Group Director including complex calendar management, travel arrangements, expense management and coordination with internal and external stakeholders.
• Coordinate recurring team meetings (SteerCos, roadmap reviews, one-to-one meetings and cross-functional sessions), ensuring effective scheduling, logistics and follow-up.
• Monitor the team’s administrative budget ensuring accurate tracking and reporting; prepare minor purchase orders; and coordinate travel costs cross-billing to project/other department cost centers.
• Organize team events throughout the year, including seminars and team gatherings.
• Assist Director in monitoring HR tasks for the team such as holidays, tele-travail, talent reviews.

Why join us?

• Be at the heart of excellence within a human-sized CAC 40 listed company.
• Work alongside passionate and inspiring people.
• Join an international company with a global footprint.
• Enjoy a friendly and collaborative work environment.
• Benefit from tailored learning opportunities throughout the year through our URW Academy.

You are the right person for this jobif :

• Highly organized, adaptable and detail-oriented, with the ability to manage multiple priorities and deadlines simultaneously.
• Previous experience as an Executive Assistant or in a similar coordination role supporting senior leaders, ideally in an international environment.
• Proven ability to handle h