Spare Part Coordinator
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Job Description
As part of a major industrial energy project, we are currently looking for an experienced Spare Parts & Material Coordinator to support the preparation, management and readiness of spare parts, materials and inventory systems prior to plant start-up and operational handover. The successful candidate will play a key role in ensuring equipment availability, material readiness and effective maintenance support by coordinating multiple stakeholders throughout the project lifecycle.
Position Overview
The Spare Parts & Material Coordinator will be responsible for developing and implementing spare parts management strategies, coordinating procurement activities, supporting CMMS data preparation and ensuring warehouse readiness before start-up. This position requires strong experience in maintenance support, inventory management, CMMS systems and coordination with engineering, operations, maintenance and procurement teams.
Key Responsibilities
Spare Parts Strategy & Planning
- Develop and maintain spare parts readiness plans and associated project milestones.
- Coordinate spare parts requirements based on equipment criticality, maintenance strategies and operational risks.
- Identify critical spare parts and mitigate associated risks to project delivery and operational readiness.
- Support inventory, warehouse and materials management readiness activities.
Spare Parts Management & CMMS Coordination
- Lead the development and maintenance of the Spare Parts Interchangeability List (SPIL).
- Review OEM recommendations and validate spare parts requirements with relevant stakeholders.
- Coordinate the collection, standardisation and integration of spare parts master data into the CMMS.
- Ensure data quality, coding structures and equipment-to-spare-part relationships are accurately established.
Procurement & Materials Readiness
- Raise purchase requisitions and support procurement activities for spare parts and materials.
- Monitor procurement progress and proactively manage critical or long-lead items.
- Coordinate with vendors, procurement teams and warehouse personnel to ensure timely delivery and storage readiness.
- Support warehouse inspections, inventory verification and materials reconciliation activities.
Requirements
- Minimum 8-10 years of experience in spare parts management, maintenance support, materials coordination or asset management within industrial projects.
- Experience in Oil & Gas, LNG, Petrochemical, Power Generation, Hydrogen, CCS or other large industrial facilities.
- Strong knowledge of spare parts planning, inventory management and maintenance processes.
- Proven experience with CMMS systems such as SAP, IBM Maximo or Oracle.
- Understanding of equipment criticality assessments and maintenance strategies.
- Experience coordinating with Engineering, Operations, Maintenance, Procurement and Vendors.
- Strong organisational, communication and stakeholder management skills.
- Ability to work within complex international project environments.
- Fluent English is mandatory.
If you have strong experience in spare parts management, CMMS implementation and operational readiness within large industrial projects, we would be delighted to hear from you.
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