Assistants

The Organisation for Economic Co-operation and Development ( OECD ) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The OECD is launching a Group Recruitment to establish a pool of qualified candidates. Successful candidates will be cleared and placed in a candidate database (Group A) with a validity period of 24 months. During this time, they may be considered and selected for similar roles across the Organisation as staffing needs arise.

This Group Recruitment aims to build a pool of motivated Assistants at the GA 3 and GA 4 grade who can provide high-quality administrative and operational support in the specialisation areas of Executive Assistance and Administrative Assistance.

Selected candidates will contribute to the success of the OECD’s work. Responsibilities may vary according to the assigned Directorate.

To learn more about the recruitment process, please see the “Selection Process” section below or refer to the Q&A.

Job Description

Main Responsibilities

Administrative and Operational Support

• Provide high-quality administrative, coordination and operational support to managers and teams.
• Draft, edit and format correspondence, reports, presentations and other business documents.
• Manage information, records and documentation, ensuring accuracy, confidentiality and compliance with organisational procedures.
• Use office productivity and digital collaboration tools effectively to support team objectives.

Planning and Organisation

• Support the planning and coordination of meetings and prepare agendas, organise logistics and ensure timely follow-up on actions and deliverables.
• Monitor priorities and activities and manage multiple tasks simultaneously in a fast-paced environment.
• Contribute to process improvements and the efficient functioning of the assigned team or Directorate.

Stakeholder Relations and Communication

• Build and maintain effective working relationships with internal and external stakeholders.
• Facilitate communication and information flow across teams and organisational levels.
• Provide responsive and client-focused support, handling enquiries professionally and efficiently.

Resource and Logistical Support

• Coordinate travel arrangements and related logistical requirements, as needed.
• Assist with contract administration, procurement-related activities and budget monitoring, in accordance with OECD policies and procedures.

Professionalism and Discretion

• Exercise sound judgement, discretion and professionalism when handling sensitive or confidential information.
• Demonstrate a proactive, solution-oriented approach and the ability to work independently in a multicultural and collaborative environment.

The areas of specialisation:

• Executive assistance – Supporting senior leaders through calendar management, executive correspondence, stakeholder liaison, travel coordination and executive office operations.
• Administrative assistance– Supporting team operations and organisational activities through administrative coordination, records management, financial support, and/or the communication and delivery of meetings, missions, conferences and events.

Qualifications

Ideal Candidate Profile

Academic Background

• A good secondary level of education, preferably in studies related to administration.
• Training in office management or as a secretary/assistant would be an advantage.

Professional Background

• At least one year of relevant experience providing administrative, operational or executive support, including document preparation, correspondence, records management and routine follow-up.
• Experience supporting meetings, missions, travel arrangements, events or other logistical activities.
• Experience working with colleagues, managers and various stakeholders in a responsive, professional and service-oriented manner.
• Experience working in an international or multicultural environment would be desirable.