Office Manager, Medical and Social Hub

The Office Manager supports the Medical and Social Hub by managing administrative and budgetary tasks, coordinating activities with the nursing team and Psycho-Social Centre, and ensuring smooth operation of medical services at the OECD's La Muette premises in Paris.

Responsibilities

• Provide reception services for the medical service.
• Manage post, e-mails and the generic email account, ensuring that the various members of the medical service follow up on matters appropriately.
• Organise the service’s telephone system.
• Manage and monitor the service’s schedule, including the booking of appointments and medical examinations.
• Manage doctors’ schedules and organise the various meetings of the medical service.
• Planning and coordinating the work roster/schedules of the members of the health and psycho-social centres.
• Ensure the proper management of the various resources: equipment, medicines, software and confidential databases.
• Coordinate the monitoring, filing and confidentiality of medical records, from creation through to archiving.
• Promote the digitisation and simplification of medical services procedures, medical documents and monitoring tools.
• Obtain approval for projects and upgrades from the relevant authorities within the Organisation.
• Oversee sensitive cases and officials on "non-active" status.
• Ensure the proper monitoring of officials on "non-active" status, in coordination with team members and other relevant stakeholders.
• Manage the monitoring of sensitive cases, in particular the list of staff requiring special medical supervision and the frequency of their check-ups.
• Organise Medical Commissions and Invalidity Commissions with the Medical Officers.
• Coordinate meetings of the Board for Disabled Children and the Board for Special Education Allowance with the Social Advisor.
• Draft communication documents.
• Draft and format the Activity Report of the Medical Service, and the Annual Report of the Medical Service for the Health, Safety and Working Conditions Sub-Committee (HSWCSC).
• Manage administrative coordination with external service providers.
• Ensure effective communication with the members of the Medical and Social Hub, other EXD services and all Directorates.
• Coordinate the activities of external service providers on the Organisation’s premises.
• Manage the various activities of wellness practitioners on the OECD’s premises.

Requirements

• A higher education qualification in management or the healthcare sector.
• Five years’ professional experience, ideally in a health service, supplemented by experience in a corporate or international organisation.
• Good knowledge of medical procedures and practical arrangements in the medical field in France.
• Experience or knowledge of the functioning of the medical services of the Co-ordinated organisations would be an asset.
• If the successful candidate holds a nursing qualification recognised in France, they may occasionally assist with the management of medical emergencies.
• Proficiency in using Microsoft Office and medical software (ideally Préventiel®).
• Fluency in one of the two OECD official languages (English and French) and knowledge of the other.
• Knowledge of other languages would be an asset.

Skills

• Healthcare Management
• Medical Procedures Knowledge
• Medical Services Coordination
• Medical Emergencies
• Budget Management
• Administrative Management
• Microsoft Office Suite
• Medical Software
• Préventiel
• Nursing Qualification
• Health Service Experience
• International Organization Experience

Languages

English, French