Executive & Office Assistant | KUKA

Executive & Office Assistant

Discover your impact with KUKA

KUKA offers an enormous spectrum of possibilities to advance your career, live your passions and unlock your potential. We´re one of the world's leading automation specialists, offering global opportunities in areas such as robotics, automation, logistics, software solutions and electronics. If you´re a go-getter, a visionary with bold ambitions and believer in collaboration and mutual respect, then you're poised for success here at KUKA.

ความรับผิดชอบ Make an impact

• Managing office administration, contracts, facilities, and day-to-day operations to ensure a smooth workplace experience.
• Providing administrative support to management, project teams, and site managers, including preparing documents, presentations, and certificates.
• Coordinating visitor management, office logistics, supplies, access badges, and workplace services.
• Supporting the employee lifecycle from onboarding to offboarding, including HR administration and training coordination.
• Managing leave records, timesheets, expense reports, and communication with payroll and external authorities.
• Ensuring compliance with regulatory and administrative requirements while maintaining accurate records.
• Supporting accounting and invoicing processes through invoice verification, payment tracking, and coordination with banking partners.
• Coordinating company vehicle fleet administration, including contracts, maintenance, renewals, and insurance matters.
• Organizing domestic and international business travel, including transportation, accommodation, and logistical support for employees.
• Bringing teams together by organizing internal events, celebrations, and employee engagement activities.

ประวัติย่อ What you need to succeed

• A completed higher education qualification (minimum Bachelor's level or equivalent experience in business administration, office management, or a related field).
• Several years of professional experience in an administrative, executive support, or office management role.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• A proactive, service-oriented mindset with excellent communication and interpersonal skills.
• High levels of discretion, reliability, and professionalism when handling confidential information.
• The ability to work independently, take ownership, and continuously identify opportunities for improvement.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience with SAP and Microsoft Copilot is an advantage.
• Strong English language skills (B2-C1 level); additional languages are a plus.